ERSEA Specialist

ERSEA Specialist

Department: Head Start and Children's Services

Employment Type: Permanent - Full Time

Location: Everett

Compensation: $21.93 - $28.62 / hour

The ERSEA (Eligibility, Recruitment, Selection, Enrollment and Attendance) Specialist is responsible for the complete and accurate collection, entry, reporting and maintenance of data, records and reports related to the application, eligibility, recruitment, selection, enrollment and attendance of children and families of the program.

The ERSEA Specialist is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community.

This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc.

Head Start and Children’s Services policies and procedures.

All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A – 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately.

The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form.

All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

ESSENTIAL DUTIES:

Recruitment and Selection (Up to 30%)

• Actively participate in creating and implementing program’s recruitment plan.
• Plan, facilitate and attend recruitment events in the community.
• Maintain connections with community agencies and regularly distribute program and recruitment information.
• Attend community events and activities to recruit new families.
• Participate in the program’s selection and placement meetings.
• Complete and follow up on intake referrals.

Enrollment and Eligibility (Up to 35%)

• Communicate and meet with potential families and provides information regarding program eligibility requirements.
• Collect, copy and process all documents received from families related to eligibility.
• Ensure income calculation and verification is accurate based on documents collected from the families.
• Oversee all activities related to the processing of applications:
• Schedule and meet with families to complete intake process.
• Accurately complete application with family.
• Collect all documentation from families in order to confirm eligibility and begin to process.
• Process complete application within 2 business days.
• Provide frequent in face-to-face, phone and written communication with families regarding application status.
• Input application and all communication with family, into database system used by the agency.
• Strive to achieve 100% program enrollment for all program options, supporting a minimum of 10% enrollment of children with disabilities.
• Maintain an active waitlist.

Attendance and Participation (Up to 5%)

• Monitor, prepare and distribute report including monthly attendance analysis to ensure that attendance does not fall below 85%.
• Compare and reconcile attendance reports, reporting inconsistencies to Family Advocates and Family & Community Engagement Supervisor.

Utilize Information and Technical Systems (Up to 20%)

• Provide timely ERSEA, and all requested reports to facilitate meeting program reporting requirements.
• Maintain and monitor a comprehensive record keeping system through documents and through database system.
• Maintain statistical data as required by the ABCD…