Accounts Receivable Administrative Assistant

Description

We are looking for an Accounts Receivable Administrative Assistant to support billing and payment operations for a construction-focused accounting team in Everett, Washington. This role is ideal for someone who is organized, detail-oriented, and comfortable managing financial records, customer account activity, and documentation with accuracy. The position also involves client communication, spreadsheet-based billing support, and coordination of financial paperwork that helps keep projects and cash flow on track.

Responsibilities:

- Manage day-to-day receivables activities by preparing invoices, applying incoming payments, and reconciling customer accounts within construction accounting systems.

- Track outstanding balances and communicate with customers regarding past-due invoices to support timely commercial collections.

- Enter billing details, customer records, and payment information into designated accounting and billing platforms with a high level of accuracy.

- Work with Microsoft Excel to organize and process data used in construction billing packages and related account documentation.

- Coordinate the collection of lien releases from subcontractors and material suppliers to help maintain payment compliance and support project cash flow needs.

- Provide supplemental administrative support for payable-related data entry when business needs require additional assistance.

- Review account information for completeness and resolve discrepancies by working with internal teams and external contacts as needed.

The pay range for this position is $29.00/hr to $31.25/hr.

Benefits:

100% employer-paid medical and dental for the employee and all family

401k with match

Unlimited PTO

6 holidays

Requirements - Experience supporting accounts receivable processes, including invoicing, cash application, and account reconciliation.

- Background in commercial collections with the ability to follow up professionally on overdue balances.

- Strong data entry skills and attention to detail in handling billing and payment records.

- Proficiency in Microsoft Excel for tracking, organizing, and processing financial information.

- Ability to manage multiple administrative and accounting tasks efficiently in a deadline-driven environment.

- Clear written and verbal communication skills for working with clients, vendors, and internal stakeholders.

- Familiarity with billing systems or accounting software, preferably in a construction or project-based environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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