Accounting Specialist

Description

Join our Snohomish County Human Services Fiscal Family!

Snohomish County Human Services is hiring one qualified individual to prepare and process employee payroll and compensation records for the department.

This is a full-time, onsite project role ending December 31, 2026.

You have the desire to provide excellent customer service to all, including internal department employees and external customers. You enjoy numbers and have strong payroll processing skills and accounting background and knowledge. You pay close attention to detail and take pride in your work. You thrive in a fast-paced environment and are able to work under pressure to meet deadlines.

To process timely and accurate payroll and related records for the Human Services Department, through independent work, supported by a collaborative fiscal/administrative team and department leadership.

The Human Services Department mission is to help all persons meet their basic needs and develop their potential by providing timely, effective human services and building community.

The Human Services Department includes 350+ diverse, friendly and dedicated employees who benefit from outstanding benefits and competitive wages. Employees are appreciated and have the opportunity to make a real difference in our community. Snohomish County is thriving and is a great place to live, work, play, and raise a family. We strive to not only provide a meaningful job, but a life-long career at Snohomish County.

Job Offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.

Snohomish County Human Services strives to be an equitable and trauma-informed department. Our department believes every interaction, procedure, and policy provides an opportunity to build a pathway toward a more resilient and restorative Snohomish County.

Please reach out to Joeann Turck ck with any questions regarding this posting.

To perform technical and specialized financial, accounting and/or fiscal support services, including payroll processing, accounts payable (AP), accounts receivable (AR), cash collections, preparation of purchase orders, personnel and other employee related processing, and creation of reports as requested. The employee within this classification may be assigned to a specialized function (i.e. payroll, AR, AP, etc.) or expected to perform a variety of accounting functions.

STATEMENT OF ESSENTIAL JOB DUTIES

• Analyzes time reporting data submitted by employees; researches, evaluates and applies the use of the Human Resource Guidelines, labor contracts, and departmental policies/procedures to ensure adherence to established pay standards in conjunction with state and federal regulations; researches and reconciles discrepancies in leave balances; verifies earnings and reconciles with pay categories such as out-of-class pay, worker's compensation, FMLA or other leave issues, military duty, jury duty, etc.;
  
  and inputs correct timekeeping data into payroll system for accurate and timely payroll processing.
• Prepares and processes employee payroll and compensation records to initiate payroll changes for new hires, position numbers, terminations, step increases, promotions, change of department, temporary upgrades and transfers.
• Manages day-to-day flow of AP, AR, Cash (and non-cash) Reconciliations including documentation for obligations, payment authorization, proper coding, and accurate reporting to insure timely and accurate payments, and resolution of any payment discrepancies and disputes. Confers with vendors as necessary.
• Provides effective customer service by responding to inquiries and/or solicits information from employees, management, county finance, regulatory authorities, vendors and business suppliers to insure accurate and timely reporting of data and to correct discrepancies. Responds to complaints or requests for information in a timely and responsive basis.
• Conducts complex mathematical calculations for AP, AR, and payroll processes including wage/overtime payments, payroll deductions, manual pay, overpaid wages, and employment termination entitlements; balances remittances to outside agencies, edits system data and makes necessary adjustments; deciphers, translates, codes, and enters fiscal data as required by system and standard principles.
• Audits and reconciles accounting records for accuracy including payroll, AP, AR, Purchase Order processing, and Cash/Incentive/Purchase Card reconciliation. Corrects or initiates corrective changes for any discrepancies.
• Creates and/or generates reports as requested by internal or external sources by gathering and reporting data according to required output for grants, internal reports, and regulatory…