Accounts Payable Assistant Job in Everett, WA

Accounts Payable Assistant

We are looking for an Accounts Payable Assistant to support day-to-day payment operations for a busy team in Everett, Washington. This long-term contract position is ideal for someone who can manage invoice processing with precision, communicate professionally with vendors and internal stakeholders, and keep payment activities moving on schedule. The role focuses on maintaining accurate records, resolving payables questions, and ensuring financial transactions are completed with proper review and approval.

Responsibilities:

• Process vendor and subcontractor invoices from receipt through payment while maintaining accuracy and required turnaround times.
• Review submitted charges, assign correct accounting codes for non-purchase-order items, and secure appropriate approvals before payment is released.
• Enter invoices, expense reimbursements, utility bills, credit card charges, lease payments, and manual check activity into the accounts payable system.
• Prepare and execute weekly payment runs, along with additional off-cycle payments when business needs require.
• Monitor held invoices, communicate status updates to vendors when needed, and escalate unresolved items to management for release decisions.
• Respond to payment-related questions, investigate discrepancies, and resolve issues through careful research and follow-up.
• Maintain organized and reliable accounts payable records to support audit readiness and reporting accuracy.
• Assist with accounts payable system activity, including recording field-issued checks and supporting work tied to JD Edwards usage as needed.