Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the full cycle accounts payable process in a fast-paced, technology-driven environment. This role focuses on timely and accurate vendor payments, corporate credit card administration, travel and expense management, and general ledger support, while driving process improvements and maintaining strong vendor relationships.

Responsibilities

+ Manage the end-to-end accounts payable process, including timely and accurate invoice processing.

+ Process a high volume of invoices each week, ensuring accuracy and adherence to company policies.

+ Collaborate closely with Supply Chain, Inventory Management, and Receiving teams to resolve invoice and payment issues.

+ Identify and document root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.

+ Maintain positive and professional relationships with vendors through clear and timely communication.

+ Identify and implement process improvements and system enhancements to increase efficiency and accuracy in accounts payable.

+ Enforce the corporate credit card policy and oversee credit card program administration, including card setup, fraud monitoring, and monthly statement review and posting.

+ Enforce the travel and expense policy, support employee adherence, facilitate necessary approvals, and ensure timely reimbursement and payment processing.

+ Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, accruals, and other related accounts.

+ Support external financial statement audits by providing documentation and explanations related to accounts payable and related accounts.

+ Ensure compliance with tax laws and regulations related to accounts payable, including preparation of annual 1099 filings.

+ Use accounting and collaboration systems, including Net Suite, Tipalti, Ramp, Slack, and ticketing tools, to manage workflows and maintain accurate records.

Essential Skills

+ At least 3 years of experience managing end-to-end accounts payable processes.

+ Demonstrated ability to process no fewer than 200 invoices per week in a high-volume environment.

+ Proven experience working in a high-growth, technology-driven organization.

+ Hands-on expertise with Tipalti and/or Ramp for payables and expense management.

+ Proficiency in accounts payable operations, including invoice processing, reconciliations, and vendor payments.

+ Strong data entry skills with a high degree of accuracy.

+ Working knowledge of Microsoft Excel for data entry, analysis, and reconciliations.

+ Experience using Net Suite or similar ERP systems for accounting and payables.

+ Ability to use collaboration tools such as Slack and ticketing systems to manage requests and communication.

+ Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced setting.

Additional

Skills & Qualifications

+

Experience with procure-to-pay workflows, including purchase orders, receipts, and invoice matching.

+ Familiarity with corporate credit card program administration and fraud monitoring.

+ Experience enforcing travel and expense policies and supporting employees through expense submission and approval processes.

+ Background in preparing journal entries and balance sheet reconciliations for accounts payable and accruals.

+ Experience supporting external audits by compiling documentation and responding to auditor requests.

+ Knowledge of tax compliance requirements related to vendor payments, including preparation of annual 1099 filings.

+ Comfort working in a start-up or high-growth environment with evolving processes and systems.

+ Ability to identify, recommend, and help implement process improvements and system enhancements.

Work Environment

This position is 100% on-site, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role operates in a fast-paced, start-up-style environment with a target of processing approximately 250 invoices per week and routing them to multiple departments. The position may begin in Everett, WA for 1-2 weeks and then transition to a new office…