Executive Administrative Assistant

Executive Assistant to the VP of Talent Enablement

Location:

Everett, WA (onsite 4 days per week, ability to work remotely on Fridays)

Fortive is seeking a highly capable Executive Assistant to support the VP of Talent Enablement in a high‑impact partnering role. This position goes beyond traditional administrative support and is designed for someone who takes ownership of how a senior leader operates day to day. You manage priorities, shape the flow of meetings and communications, and bring discipline to the rhythm of the business for the Talent Enablement Center of Excellence.

Working in alignment with Fortive’s focus on clear priorities and strong execution, you anticipate needs, apply sound judgment, and help ensure the executive and team remain focused on the work that matters most. This role provides meaningful responsibility for someone who values accountability, precision, and visible enterprise‑level impact, making it ideal for an Executive Assistant who wants to be trusted as an operating partner, exercise sound judgment daily, and contribute significantly to how work gets done at Fortive.

Primary Support

• VP, Talent Enablement — full‑scope executive partnership, including calendar and priority management, communications support, meeting cadence and Rhythm of Business (ROB), travel and expenses, and day‑to‑day operating leverage.

Secondary Support

• VP, Total Rewards — targeted support including calendar coordination, travel planning, and task‑based assistance as needed, aligned to availability and enterprise priorities.

Tertiary Support

• Talent Enablement direct reports — limited, standardized support for travel and expense processing, aligned to defined guidelines and standard work.

Prioritization & Governance

• The VP of Talent Enablement sets Executive Assistant prioritization and allocation of support.

• Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
• Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow‑up tasks.
• Enforce scheduling hierarchy, protect personal and professional commitments, and preserve 3–4 hours of daily focus time.
• Prepare daily agendas, decision packets, room and technology setups, and executive readiness materials.

• Own the Rhythm of Business (ROB), including weekly staff meetings, bi‑weekly 1:1s, skip‑levels, quarterly All Hands, and Q /M  cycles, COE file organization, Team’s channel.
• Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
• Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
• Coordinate space planning and all meeting logistics.

• Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
• Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
• Approve expense reports for direct reports within policy.

• Partner with Procurement and functional leaders on POs, SOWs, vendor coordination, and budget tracking.
• Maintain dashboards, templates, trackers, and standard work to improve execution consistency and visibility.

• Provide periodic sprint support for virtual learning programs and events, at the direction of the Learning Operations Manager.

• Calendar trade‑offs and priority decisions.
• Drafting and sending executive communications within defined categories.
• P‑card spending within established limits; vendor selection for routine needs.
• Approval of direct reports’ expense reports.

• 10–15 hours per week of executive time reclaimed.
• 95% of inbox triaged within one business day; VIP requests same day.
• 98% on‑time meeting starts; all pre‑reads distributed at least 24 hours in advance.
• Zero travel policy exceptions; T&E SLAs consistently met.
• POs and SOWs processed within…