Operations Administrator

Job Summary

The Operations Administrator is responsible for supporting the team with the day-to-day management and administration of the operations organization as well as provide general office support.

• Assist and support cross-functional teams with all the tasks necessary to achieve the goals
• Manage the flow of information regarding the status of follow up service and deliverables between teams
• Attend business meetings, transcribe meeting notes, and follow up on open action items.
• Collect daily operations data and maintain KPI and reporting spreadsheet data.
• Develop, organize, and execute project work plans, identify, and implement process improvement and support the collection, analysis and reporting of portfolio performance data
• Verify daily documents
• Track and Calendar all vacation and sick time requests, for plant manager direct reports.
• Support Plant Employee functions and recognitions.
• Support AP approvals for plant operations groups.

• 3-5 years Office Administrative roles and responsibility.
• Maintain confidentiality
• Attention to detail, well organized and able to juggle many projects at once
• Ability to work with cross-functional teams
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Excellent excel/spreadsheet skills (formulas, V-Look up, Pivot Tables)

• Self-starter able to conceptualize and drive initiatives forward
• Positive attitude and motivated by contributing to the overall success of the team
• Able to develop strong relationships with internal and external stakeholders
• Creative problem-solving skills
• Comfortable moving at a fast pace and in ambiguous environments
• Passionate about food
• Willing to address difficult situations head on with patience and respect

• Model and support Kettle’s Core Values and safety culture
• Create a culture of accountability & performance
• Drive a focus on quality and continuous improvement
• Plan work, track results and resolve variances

• Works with little supervision, but work is reviewed. Exercises discretion within areas of responsibility.
• Position has little to no contact with customers.
• Decisions or actions may have a moderate impact on other departments and/or external relationships of the organization. Errors are usually detected after the fact and may result in moderate interruption and delays in work output.