Administrative Assistant III, ACES

Administrative Assistant III, Job 26-0509 ACES

Job
Final date to receive applications:
May 26, 2026 4:00 PM (Pacific Standard Time)
Re-Posted:
May 19, 2026 7:00 AM (UTC)
Starting Date:
Aug 10, 2026

This is an 8‑hour per day, 208‑day Administrative Assistant III position with benefits at ACES High School, anticipated start date August 10, 2026.

Hours:

6:30 a.m. – 3:00 p.m.

• Previous experience as a secondary school administrative assistant preferred.
• Bookkeeper, health room coverage, first aid/CPR trained, testing coordinator.
• Associate’s degree or additional business training preferred.

• Proficiency in Microsoft Office (Word, Excel).
• Strict adherence to confidentiality concerning student and staff information.
• Diplomacy and a welcoming, patient demeanor when dealing with students, parents, and staff.
• Ability to adapt to changing priorities in a fast‑paced environment.

• JOB TITLE: Administrative Assistant III – Secondary
• CLASSIFICATION: Office/Accounting - MACP
• REPORTS TO: Principal
• JOB SUMMARY: The Administrative Assistant III coordinates the operation of the school office, providing clerical services for the principal and support for staff, students, parents, and community members.

• Provide secretarial services: letter composition, scheduling appointments and conferences, analysis of information, maintenance of databases, preparation of district reports, sorting and distributing mail.
• Data entry, copy, collate, sort, and file documents, including use of Parent Square and the school webpage.
• Establish and maintain professional interactions with students, staff, parents, and the general public; greet the public, answer phones, assist with student and staff needs, and respond to inquiries.
• Develop and maintain an organized office: record management, effective filing system, accessibility of information, prioritization of tasks, and compliance with district policy and state guidelines.
• Assist with front desk coverage to maintain continuity of office services.
• Process and manage supply orders, distribution, and inventory; maintain and rotate inventories regularly.
• Assist the principal with scheduling building personnel and substitute employees for special events and activities; coordinate parent and community volunteers.
• Work with the substitute services facilitator to schedule substitute employees daily.
• Maintain records of all employee absences; collect and verify timesheets; submit to payroll on a regular basis.
• Assist the principal with scheduling use of school facilities by community members and organizations.
• Provide first aid to injured or ill students; may track and dispense authorized student medication as required.
• Support administration with daily building needs including maintenance and emergency drills.
• Implement and comply with District policies.
• Maintain consistent attendance and adhere to regular work hours.
• Fulfill other duties as assigned by the supervisor.

• Skill in effective communication.
• Ability to exercise discretion and maintain confidentiality.
• Ability to develop positive relationships with others.
• Skill in following and giving written and verbal instructions.
• Skills in organization, efficiency, time management, and record keeping.
• Accuracy and attention to detail.
• Basic math and writing routine documents with correct spelling, grammar, and punctuation.
• Ability to operate office equipment (telephone, computer, typewriter, calculator, copier, media equipment).
• Word processing accuracy at 60 words per minute.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain consistent presence at the assigned worksite and regularly work assigned hours.

• High school diploma or its equivalent.
• College degree and/or additional training beyond high school preferred.

• Five (5) years of applicable office or clerical experience, including office management (preferably in a public school setting). Vocational or technical clerical training may…