Coordinator, Office Services

Responsibilities

• The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.
• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire set‑up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and overall office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

• High School Diploma required.
• 1 to 3 years relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high speed copier, multi‑line phone and 10 key calculator preferred.
• Excellent customer service and client‑focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail oriented and ability to follow directions and procedures, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

The pay rate range for this job position is $20.91 to $31.50. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.