Executive Assistant to CEO

Organization: US Pan Asian American Chamber of Commerce Education Foundation (USPAACC)

We are seeking a dedicated, high‑fidelity Executive Assistant to serve as the primary “right hand” to our CEO. This is a dynamic role suited for a professional who finds fulfillment in being a behind‑the‑scenes champion — ensuring the CEO is well‑prepared, organized, and represented with excellence at all times.

• Predictive Management:
  Anticipate the CEO’s needs and preferences; manage the calendar and inbox with a deep understanding of organizational priorities and communication style.
• Total Preparedness:
  Brief the CEO for all appearances and meetings; take meticulous notes and manage follow‑up tasks to ensure seamless execution.
• Gatekeeping & Communications:
  Act as a primary point of contact, filtering communications with sound judgment to protect the CEO’s time and focus.
• High‑Touch Support:
  Manage a broad range of tasks — from high‑level stakeholder outreach to administrative and logistical coordination — with a proactive, no‑task‑too‑small attitude.
• Shadow Support:
  Attend virtual and in‑person meetings alongside the CEO to provide real‑time support and ensure timely follow‑through on directives.

• Professionalism & Discretion: A service‑oriented mindset with the integrity and confidentiality required to support senior leadership; ability to manage a schedule that may vary across business hours.
• Professional Presentation:
  Ability to represent the CEO’s office with poise and professionalism in a variety of business settings in Washington, DC. We welcome candidates of all backgrounds and expressions.
• Adaptability:
  Persistence and resiliency in navigating ambiguity; you thrive in fast‑paced, high‑expectation environments.
• Technical Proficiency:
  High‑level proficiency in MS Office, CRMs, and video‑conferencing platforms.

• Pay: $20.00 – $25.00 per hour (DOE)
• Hours:
  
  20–30 hours per week; scheduling may vary based on organizational needs with reasonable advance notice
• Location:
  
  On‑site and in‑person (Washington, DC 20036); minimum 2–3 days in office
• Contract:
  
  6‑month contract‑to‑hire