Executive Travel Coordinator Federal Leadership

FM Talent Source

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients success.

FM Talent is looking for an experienced Executive Travel Support Specialist to provide direct, onsite travel support to the Assistant Secretary and senior leadership team, including Deputy Assistant Secretaries and Senior Executive Service (SES) officials. The individual will be embedded within the Immediate Office and responsible for endtoend executive travel planning, execution, and closeout in accordance with Federal Travel Regulations (FTR).

This role requires a high degree of professionalism, discretion, responsiveness, and familiarity with the pace and demands of senior federal leadership.

Responsibilities

• Plan, coordinate, and execute domestic and limited international travel for the Assistant Secretary, Deputies, and SESlevel officials.
• Prepare and manage complex itineraries, including airfare, lodging, ground transportation, and securityrelated considerations.
• Serve as the primary point of contact for leadership travel coordination.
• Provide realtime travel support before and during trips.
• Rapidly adjust itineraries in response to directed changes or evolving priorities from senior leadership.
• Coordinate last minute travel changes with carriers, hotels, and internal stakeholders.
• Ensure full compliance with the Federal Travel Regulation (FTR) and HHS/ACF travel policies.
• Prepare travel authorizations and vouchers.
• Support travel closeout activities, including documentation and reconciliation.
• Track and support executive travel budgets.
• Assist with forecasting anticipated travel needs and costs for leadership.
• Provide leadership with accurate, timely travel cost information as needed.
• Work closely with the Immediate Office staff, executive assistants, and leadership teams.
• Maintain discretion when handling sensitive schedules and leadership movements.
• Support ad hoc travel related tasks as required.

Qualifications

• Must be a United States Citizen.
• Bachelor's degree preferred.
• Demonstrated experience supporting Assistant Secretary, Deputy Assistant Secretary, and/or SES level federal travel.
• Strong working knowledge of the Federal Travel Regulation (FTR).
• Experience with end to end travel lifecycle: planning, execution, modification, and closeout.
• Ability to thrive in a fast paced, high visibility executive environment.
• Exceptional attention to detail and problem solving capabilities.
• Ability to support on site work in Washington, DC, full time.
• Eligibility to obtain a Public Trust clearance, PIV card, and ACF GFE.

FM Talent Source is an Equal Employment Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by law.

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