Business Administrator Assistant

Job Title: Business Administrator Assistant

Location: On-site (Showing 1 location)

Job Type: Full-Time

Compensation: $25-27/hr based on Experience

The Salvation Army is an equal opportunity employer.

• Provide administrative support to the Corps Officers, the department head, and support to the department to help ensure the needs of the department are served.
• Assist the food pantry, if needed.
• Maintain and distribute Regular Family Services office assistance, including utility, rental, and other assistance to clients based on funding.

Business Operations:

• Assist with paperwork for Corps personnel and serve as a backup contact for human resources needs when the Commanding Officer is unavailable.
• Complete, submit, and maintain all human resources paperwork when needed, including following directives related to confidentiality and file management.
• Submit payroll hours weekly and approve payroll reports per payroll and NW Division policy and direction; maintain high accuracy.
• Assist with maintaining updated contact information for the Corps with all agencies.
• Assist with and generate various reports as needed.
• Sort, process, and record all income mail for the Commanding Officers.
• Assist with the processing and recording of church offering income.
• Process all income checks and send them to CDS if needed.
• Maintain the office supply inventory and order replacement supplies as necessary.
• Process all incoming bills for the Corps when the Commanding Officer is not available.
• Prepare general correspondence as requested.
• Answer and direct phone calls, including taking messages and providing information to callers.
• Regularly collect and sort mail both on-site and at the local P.O. Box.

Social Services Assistance:

• Assist with representing the Corps’ social services programs as directed.
• Maintain and distribute Regular Family Services office assistance, including utilities, rent, and other assistance to clients based on funding.
• Maintain records of all Family Services assistance through the Well Sky platform recording program.
• Attend staff meetings and trainings.
• Perform other job‑related duties assigned by supervisors.
• Assist the Commanding Officers with office and workplace cleaning when other staff are on vacation.

• Assist with holiday client intake.
• Assist with preparing holiday application packet.
• Assist the Commanding Officer with writing letters to the community.
• Contact store managers to set up the annual kettles for the seasonal fundraising.
• Assist with hiring and training Bell Ringers, as directed and per Salvation Army hiring policies.
• Assist with processing Christmas income, including picking up and counting monies donated to the kettles program.
• Assist with compiling information and filling out all Christmas reports for Officers, Divisional and Territorial headquarters, DHQ, THQ, and outside agencies.
• Provide other Christmas assistance as needed.

• High School Diploma or equivalent; an associate degree or bachelor's degree in business or accounting is desirable.
• Previous office and administrative experience.
• Previous Salvation Army experience preferred.

• Detail-oriented and attention to detail.
• Self‑starter.
• Strong use of the English language in verbal and written communication (Spelling 90%, Grammar 85%).
• Excellent telephone, email, and messaging skills.
• Ability to work in a fast‑paced environment and maintain poise under pressure.
• Ability to work with a diverse group of people.
• Basic knowledge of business protocols.
• Ability and willingness to keep information confidential.
• Ability to relate positively to people from diverse backgrounds.
• CPR and First Aid certification preferred.
• Must have a valid Washington State Driver’s License and ability to pass TSA guidelines, including a TSA background check and be at least 21 years of age.

• Microsoft Office suite, especially Outlook, Word, and Excel.
• Outlook proficiency.
• Other software and reporting programs as needed (training provided).

• Ability to sit, walk, stand, bend, squat, climb,…