Administrative Associate, Department of Biostatistics and Bioinformatics

Job Overview

Milken Institute School of Public Health (GWSPH) is committed to excellence in scholarship to advance the health of the populations of our local, national, and global communities. The vision of the Department of Biostatistics and Bioinformatics is to improve public health through excellence in education and teaching in biostatistics and bioinformatics, transformative scientific research, and dedicated service to the university, profession and community.

Reporting to the department’s Fiscal Manager, the Administrative Associate will be responsible for the following:

• Providing enhanced administrative support to the Fiscal Manager, Program Manager and department.
• Overseeing the customer service efforts of the front desk, including referring constituents and resolving concerns as appropriate.
• Anticipating and initiating supplies for SEH 7th floor, departmental and professional development purchases, and maintaining/reconciling purchases against p‑card statements.
• Planning, prioritizing, and managing maintenance and space activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities, under the guidance of the Fiscal Manager.
• Assisting department faculty with travel and other business expense reports for the department.
• Coordinating schedules and maintaining calendars as assigned, regularly prioritizing and arranging meetings, conferences and appointments.
• Preparing agenda and maintaining minutes (recordings) of monthly departmental faculty meetings.
• Working with SPH IT (web support) to manage the department’s webpages.
• Ensuring office administration policies, programs, and activities are appropriate for their needs.
• Assisting the Program Manager with support of educational activities and coordination of the course schedule three times each academic year.
• Coordinating and compiling information for open houses, new student orientation, and departmental information sessions.
• Assisting Faculty and Program Manager with textbook adoption requests, scheduling classrooms, and classroom technology requests.
• Assisting the Fiscal Manager with tracking and processing hires of graduate assistants, new Distance Education courses breakout leaders, instructional assistants, and limited‑service faculty (TPT) appointments.
• Assisting the Program Manager and Program Directors as needed.

• Hold a Bachelor’s degree in an appropriate area of specialization; degree must be conferred by the start date of the position.
• Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Experience in related field, preferably in an academic setting.
• Ability to multi‑task, detail‑oriented, good team player, goal oriented.
• Ability to work with minimal direction and flexible to act as an effective team leader.
• Demonstrated experience in providing organizational and logistical support in project, program, or academic management with minimal direction.
• Excellent written and oral communication and customer service skills.
• Proficiency with computer software, particularly Microsoft Office Suite (Excel and Word), and Adobe Acrobat.
• Familiarity with accounting systems and financial management tools.

Hiring Range: $26.82 - $34.89 per hour.

Benefits: GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well‑being and various voluntary benefits. For program details and eligibility, please visit (Use the "Apply for this Job" box below)..

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.