Business Administrator Assistant

Business Administrator Assistant

POSITION TITLE:

Business Administrator Assistant

DEPARTMENT:
Business

STATUS:
Regular Full Time/Non-Exempt

SUPERVISOR:
Corps Officer

COMPENSATION: $25-27/hr based on Experience

An internal candidate has been identified.

GENERAL STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in his name without discrimination.

The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:

• Provide administrative support to the Corps Officers, the department head, and provide support to department to help ensure that the needs of the department are served.
• Assist the food pantry, if needed
• Maintain and distribute Regular Family Services office assistance, including utility, rental, and other assistance to clients based on funding.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Business Operations
  • Assist with paperwork for Corps personnel and serve as a backup contact for human resources needs when the Commanding Officer is unavailable.
  • Complete, submit, and maintain all human resources paperwork when needed, including following directives related to confidentiality and file
  • Submit payroll hours weekly and approve payroll reports per Payroll and NW Division policy and direction; maintain high
  • Assist with maintaining updated contact information for the corps with all agencies.
  • Assist with and generate various reports as needed.
  • Sort, process, and record all income mail for the Commanding Officers
  • Assist with the processing and recording of church offering income.
  • Process all income checks and send them to CDS?? if needed.
  • Maintain the office supply inventory and order replacement supplies, as necessary.
  • Process all incoming bills for corps when the Commanding Officer is not available.
  • Prepare general correspondence as requested.
  • Answer and direct phone calls, including taking messages and providing information to callers.
  • Regularly collect and sort mail both on-site and at the local P.O. Box
• Social Services Assistance
  • Assist with representing the corps' social services programs as directed.
  • Maintain and distribute Regular Family Services office assistance, including utilities, rent, and other assistance to clients, based on funding.
  • Maintain records of all Family Services assistance through the Well Sky platform recording program.
  • Attend staff meetings and trainings.
  • Perform other job-related duties assigned by supervisors.
  • Assist the Commanding Officers with office and workplace cleaning when other staff are on vacation.

ADDITIONAL HOLIDAY DUTIES:

• Assist with holiday client intake.
• Assist with preparing holiday application packet.
• Assist the Commanding Officer CO with writing letters to community.
• Responsibility of contacting store managers to set up the annual kettles for the seasonal fundraising.
• Assist with hiring and training Bell Ringers, as directed and per Salvation Army hiring policies.
• Assist with processing Christmas income, including picking up and counting monies donated to the kettles program.
• Assist with compiling information and filling out all Christmas reports for Officers, Divisional and Territorial headquarters, DHQ, THQ, and outside agencies.
• Provide other Christmas assistance as needed.

EDUCATION AND

WORK EXPERIENCE:

• High School Diploma or equivalent; an associate degree or bachelor's degree in business or accounting is desirable.
• Previous office and administrative experience
• Previous Salvation Army experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED:

• Detail-oriented and attention to detail.
• Self-starter
• Strong use of the English language in verbal and written communication (Spelling 90%, Grammar 85%)
• Excellent telephone, email, and messaging skills
• Ability to work in a fast-paced environment and maintain poise under pressure.
• Ability to work with a diverse group of people.
• Basic knowledge of business protocols
• Ability and willingness to keep information confidential.
• Ability to relate positively to people from diverse…