Receptionist, Administrative​/Clerical

Responsibilities

• Greet guests, visitors, and contractors, coordinating with their host to ensure they are met and can enter the site.
• Support site security and global trade processes by managing visitor forms, visitor Wi‑Fi permissions, and issuing escorted visitor badges as required.
• Partner with the security leader in providing access badges to new hires and managing access permissions.
• Answer calls, take messages, and respond to front‑desk emails.
• Manage conference‑room reservations and arrange or order catering for meetings and events when required.
• Receive and sort mail, notifying recipients when it has arrived.
• Perform basic clerical duties, including filing, data entry, photocopying, and scanning of reception documents.
• Use Microsoft Office and task‑specific online systems, including Outlook, Zoom, and Excel, to set up conference rooms and manage new‑hire processes.

• Candidate must be a W2 employee of Donatech.
• US citizenship is required.
• Must have a good work ethic.
• Must be enthusiastic, a social extrovert, and a good communicator.
• Must have at least 6–7 years of general admin or reception experience.
• Must possess a high school diploma or an equivalent (GED) – required.
• Must know how to use Outlook, Zoom, and Excel, and be able to set up conference rooms and manage new‑hire processes.
• Position requires on‑site presence every day.