District Court Clerk

Position Summary

The District Court Clerk perform a full range of office and courtroom administrative support services to assist in the administration of the District Court.

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.

• Preparing dockets and case files for trials and hearings.

This function involves setting the schedule of cases to be heard in the courtroom using computer based and manual case information such as dates set by the judge, prosecuting attorneys and other attorneys or calendar dates resulting from court orders and statutes. The function also requires assembling all documents from case files and organizing them together with forms, applications, motions and other pleadings to be presented in court.

These are required to be in proper sequence and format according to the judge’s preferences.

• Serving as courtroom clerk.

This includes such in-court tasks as furnishing the judge with documents in proper sequence for a variety of types of trials and hearings; receiving, marking and safekeeping exhibits and documents presented in court; taking accurate minutes of court proceedings; and marking future calendar dates for docketing cases according to court orders. This may also include recording and monitoring court ordered sentences having special conditions, such as successful completion of remedial or rehabilitative programs.

• Performing administrative support services in the District Court office.
• Administrative support tasks also may include: accepting and accounting for fines and fees paid; preparing such documents as arraignment and sentencing papers; interpreting court orders and reviewing case files to determine if sentencing conditions have been met; personal and telephone assistance to attorneys and citizens such as providing appropriate and authorized information on pending matters and filing procedures; assisting attorneys and pro se parties with filing of documents for legal proceedings;
  
  assisting in setting calendar dates and composing form letters for transmitting documents or requesting information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum 18 years of age
• High school diploma or GED
• Office administrative experience: including word processing, data entry, file preparation /management, basic bookkeeping, and safekeeping of confidential information
• Must have strong computer skills in Microsoft Word, Excel, Outlook, etc.,
• Must be comfortable working in an office & court room environment
• Ability to be flexible and adapt to last minute assignment changes & constant interruptions
• Ability to develop and maintain effective working relationships with employees & judges
• Must have experience working in a fast‑paced office environment
• Able to multitask and/or adapt to a variety of work assignments
• Appropriate public service in person and by telephone
• Valid Driver’s License with proof of automobile insurance
• Background Check:
  Must have an acceptable background record
• Driving Abstract:
  Must have an acceptable driving record

• Experience with JIS or DOS based systems
• Two years office experience in a field closely related to the judicial or legal practice
• Experience with preparation of documents, reports, or formal correspondence

• Work is primarily performed inside but can be performed in varying temperatures. Employee may be…