Dual Language Administrative Assistant ; AA- Yakima

Description

Our vision is to ensure that “All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community.”

To be eligible for this position, you must pass a DCYF Spanish language certification test within your first 6 months of employment. There is an additional 5% assignment pay for dual language, based on the successful completion of the Language Certification Test.

Job Title: Dual Language Administrative Assistant 1 (AA1)

Location: Yakima, WA – While this is an in‑office position based in our Yakima office (1002 N. 16th Ave., Suite 301, Yakima, WA 98902), travel may be required for training, meetings, conferences, motor pool management activities, and filing court documents.

Closes: Wednesday, July 15th, 2026

Salary: $42,780 – $56,952 Annually

We're looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. The incumbent will have the unique opportunity to be part of the local Yakima office. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.

This position contributes to the Department of Children, Youth, and Families' (DCYF) mission to protect children and strengthen families so they flourish by providing administrative and technical support to Social Service Specialists, supervisors, community partners, and members of the public who visit the office.

In this role, you will perform a variety of routine administrative duties, clerical projects, and recurring tasks in a fast‑paced, high‑stress, and detail‑oriented environment. Success in this position requires the ability to multitask, prioritize competing responsibilities, meet deadlines, and provide coverage for other positions within the unit, as needed.

• Perform vehicle fleet management, including driving vehicles for service and cleaning.
• Upload court orders, file court documents online and in‑person as required.
• Answer a multi‑line phone system in a fast‑paced environment.
• Greet clients, providers, staff, and members of the public.
• Act as a liaison between clients and Social Service Specialists.
• Screen calls and visitors and provide information to internal and external customers.
• Distribute communications and documents in a timely manner.
• Maintain office procedures, priorities, deadlines, and coordinate daily office operations.
• Perform complex word‑processing tasks and create, edit, and review correspondence.
• Coordinate and assist Social Service Specialists and office staff.
• Maintain court calendars and prepare court‑related documents.
• Prepare files for uploading to the document management system.
• Process background checks, disclosure and discovery requests, and requests for birth certificates and Social Security numbers.
• Maintain filing systems, databases, multiple tracking logs, electronic files, and computer programs, including data entry into department databases and Excel.
• Troubleshoot standard office equipment, including multi‑function devices, copiers, scanners, fax machines, and postage equipment.
• Maintain vehicle schedules and mileage logs.
• Keep inventory of office and client resources.
• Provide backup support to Administrative Assistants in neighboring offices, as needed.

• The ability to read, write, and speak both English and Spanish fluently for providing interpretation and translation to clients. Employee must be certified, proficient, and be able to provide certification to perform the duty. Certification must be obtained within 6 months of appointment.
• High school diploma (or GED) AND one (1) year of office experience requiring keyboarding or typing.
• OR equivalent combination of education and experience totaling one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work AND the ability to take action to learn and grow, and the ability to take action to meet the needs of others.
• Minimum of at least two years of…