Administrative Assistant III, CH

Administrative Assistant III - Elementary

This is a 8 hours per day, 203 days per year, Administrative Assistant III position with benefits at Challenger Elementary School. Anticipated start date is August 3, 2026. Hours for this position are 7:30 a.m.

- 4:00 p.m.

Hourly salary ranges listed are 2025-26 rates.

The Administrative Assistant III is responsible for coordinating the operation of the school office. Duties include providing clerical and bookkeeping services for the principal and a variety of support services for staff, students, parents and community members.

• Provide secretarial services including letter composition, schedule appointments and conferences, analysis of information, maintenance of databases, preparation of district reports, sort and distribute mail and interoffice mail deliveries daily.
• Data entry, copy, collate, sort, and file documents, including the use of List Serve and the school webpage.
• Establish and maintain professional interactions with students, staff, parents and the general public. Greet the public, answer phones, assist with student and staff needs, and respond to inquiries from students, parents, staff and general public daily.
• Develop and maintain an organized office including record management, an effective filing system, maintain accessibility of information, prioritize tasks and complete tasks in a timely manner, and provide for record maintenance and retention management in compliance with district policy and state guidelines.
• Assist with front desk coverage to maintain continuity of office services.
• Maintain student files and records including student registration, enrollment, attendance, placement, and supervision of student records.
• Monitor the general fund and ASB fund; prepare bank deposits, receipt and reconcile funds. Under the direction of the school principal, track and maintain current records of building and ASB budget balances and use appropriate account codes for programs. Reconcile budget balances and prepare related reports monthly.
• Process requisitions and purchase orders; monitor and track the use of procurement card purchases; track and reconcile the imprest fund; manage supply orders, distribution, and inventory. Maintain and rotate inventories on a regular basis.
• Assist the principal with scheduling regular building personnel and/or substitute employees for special events and/or building activities. Coordinate parent and community volunteers.
• Work with the substitute services facilitator to schedule substitute employees daily.
• Maintain records of all employee absences; collect regular and substitute employee timesheets. Verify accuracy of timesheet documentation, including account codes, and submit to the payroll department on a regular basis.
• Assist the principal with scheduling the use of school facilities by community members and organizations.
• Provide first aid to injured or ill students as appropriate; may track and dispense authorized student medication as required.
• Support administration with daily building needs including maintenance and emergency drills.
• Comply with District Policies.
• Perform other duties as required or assigned by the principal for the purpose of maintaining an organized and efficient environment.

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Skill and ability to effectively communicate.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop professional and positive relationships with others.
• Skill and ability to follow and give written and verbal instructions.
• Skill and abilities of effective organization and efficiency.
• Skill and abilities of accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling, grammar and punctuation.
• Skill and ability with operating office equipment which may include telephone, computer, typewriter, calculator, copier, and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to…