Sales Administrator - Organized Play

Sales Administrator – Organized Play

The Sales Administrator – Organized Play is responsible for providing administrative, reporting, and communication support to the Director of Sales and Sales Managers, with a primary focus on Organized Play coordination for GTS manufacturers. This role supports daily Organized Play activities, reporting, and manufacturer communication while ensuring accuracy, timeliness, and consistency across programs.

Strong working knowledge of TCG Organized Play systems and structures is required, along with the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

• Provide administrative support to the Director of Sales
• Maintain and communicate Product Allocations
• Plan meetings and take detailed minutes.
• General Data Entry and Maintenance
• Maintains files and records so they remain updated and easily accessible.
• Write and distribute email, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Communicate Daily alerts and updates to the larger team.
• Establishes good working relationship with other team members.
• Actively participates in meetings as requested.
• Adhere to Company policies and procedures.
• Maintain contact lists.
• Other duties as assigned.

High School diploma or equivalent required; additional qualification as an administrative assistant or Secretary will be a plus.

Demonstrated commitment to excellence and high standards;
Strong organizational, problem-solving, and analytical skills;
Acute attention to detail; and Proven ability to handle multiple projects and meet deadlines.

Ability to manage priorities and workflow;
Possess strong interpersonal skills; and able to demonstrate a professional and friendly phone presence is essential.

Ability to deal effectively with a variety of individuals at all organizational levels.

Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

Ability to demonstrate computer skills with the following systems:
Inventory Software, Contact Management, Database Software, Order Processing, Internet, and MS Office Suite (Excel, Word, Publisher, Outlook, PowerPoint, etc.).

Excellent time management skills.

Must be able to work independently.

Able to manage difficult or emotional customer situations;
Responds promptly to customer needs;
Solicits customer feedback to improve service;
Responds to requests for service and assistance;
Meets commitments.

Able to follows policies and procedures;
Completes administrative tasks correctly and on time;
Supports organization's goals and values;
Benefits organization through outside activities;
Supports affirmative action and respects diversity.

Approaches others in a tactful manner;
Reacts well under pressure;
Treats others with respect and consideration regardless of their status or position;
Accepts responsibility for own actions;
Follows through on commitments.

Demonstrates accuracy and thoroughness;
Looks for ways to improve and promote quality;
Applies feedback to improve performance;
Monitors own work to ensure quality.

Basic skills Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Minimum skills ability to apply common sense understanding to carry out instructions. Ability to deal with standardized situations.

Ability to work in a constant state of alertness and safe manner.

Frequent standing, walking and sitting.

Frequent lifting and carrying up to 10 pounds.

Occasional lifting and carrying up to 20 pounds.

Must be able to work at computer or desk area for extended periods of time.

Must be able to use a computer and see color.