Office Assistant II, HZ

Office Assistant II

This is a 4 hour per day, 190 days per year, Office Assistant II position with benefits at Horizon Elementary School. Anticipated start date is as soon as possible. Hours for this position are 8:00 a.m.

- 12:00 p.m. The successful candidate will support the day-to-day operations of the registrar's office, including providing clerical assistance and maintaining and organizing student records and files. Horizon Elementary is a diverse Title I school that values a welcoming and inclusive environment. Candidates who speak multiple languages are encouraged to apply.

Preferred Qualifications: Bilingual.

JOB CLASSIFICATION: Office/Accounting – MACP

REPORTS TO: Principal

JOB SUMMARY:

Perform a variety of clerical duties to assist students, staff, and parents and the general public.

PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide clerical support, answer phones; respond to inquiries from staff, parents, students and general public; direct inquiries to appropriate personnel; schedule appointments; and assist with other duties as directed for the purpose of providing quality customer service.
• Process various documents and perform functions such as process mail and respond to inquiries; prepare and mail correspondence; responsible for a variety of information record keeping i.e., fiscal and/or student records; document filing, tracking information, data entry, etc.
• May assist with student health needs.
• May serve as a designated first aid provider.
• May assist with supervision and monitoring of students.
• Word process, type, copy, collate, sort, file and distribute documents to support the efficient operation of school office services.
• Prioritize and organize tasks for the purpose of meeting deadlines, accessibility of information, and completing job duties in a timely manner.
• Comply with District Policies.
• Perform other duties as required or assigned by supervisor(s) for the purpose of maintaining an organized and efficient environment.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

• Skill and ability to communicate both verbally and in writing with all individuals in a professional and courteous manner.
• Skill and ability to follow and give written and verbal instructions.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive, amenable relationships with staff, students, and public.
• Skill in effective organization and efficiency.
• Skill in accuracy and attention to detail.
• Knowledge and ability to successfully use basic math and write routine documents using correct spelling, grammar and punctuation.
• Skill and ability with operating office equipment, which may include: telephone, computer, typewriter, calculator, copier, laminator and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain regular and punctual attendance.

Education/Training:

• High school diploma or its equivalent
• Word process with accuracy at 50 w.p.m.
• Vocational or technical clerical training preferred
• Current First Aid/CPR Certification (Required for Designated First Aid Providers)

Experience:

• One (1) year of applicable office or clerical experience. Vocational or technical clerical training may substitute for work experience.

PHYSICAL REQUIREMENTS: Office Assistant II

Occasionally 1% - 33% - Frequently
34% - 65% - Continually
66% - 100%

Sitting - X

Standing - X

Walking - X

Crouching - X

Kneeling/Crawling

Stooping

Twisting Knees - X

Twisting Waist - X

Twisting Neck - X

Climbing - X

Balancing - X

Leg/Foot Use - X

Reaching - X

Handling/Grasping - X

Fingering/Feeling - X

Pushing/Pulling - X

Lifting/Carrying - X

Talking - X

Hearing - X

Vision - X

Near Acuity - X

Far Acuity - X

Depth Perception - X

Color Vision - X

Field of Vision - X

Smell - X

Work Outdoors - X

Work Indoors - X