Administrative Assistant 3; WSP

WA State Penitentiary - Walla Walla, WA Administrative Assistant 3 (AA3) Full Time, Non-Permanent (Internal applicants only) Salary Range: $ 4,821 - $6,452 Monthly

The mission of the Washington State Penitentiary (WSP) Health Services is: "To provide medical, dental, and mental health services consistent with the provisions of Department of Corrections (DOC) Offender Health Plan." Under the direct supervision of the RN4, this position provides support by independently prioritizing and coordinating office operations and work assignments for the RN4 to meet internal and external deadlines.

This includes keeping supervisor(s) informed of issues that may require review or action. Participates in planning meetings and may attend meetings on supervisor's behalf, presenting supervisor's position. Relays messages and instructions from the supervisor to staff members. Provides interpretation of explanation of supervisor's policies or viewpoints. Maintains supervisor's calendar, schedules meetings and appointments, and reviews and responds accordingly to supervisor’s outlook.

The incumbent will facilitate Health Services facility clearances requiring entry to the Health Services Building for nursing purposes and act as the backup for other clearances when needed ensuring DOC protocol is followed. Duties also include answering phones, scheduling meetings, arranging travel and expense reimbursements for all nursing staff. Setting deadlines to the on-call nursing staff each month. Create & compile the Nursing Schedule, including all annual vacation segments that were approved and adding in all the approved supplemental leave for the next month, by the 15th of the month for the next month, develops and posts the voluntary overtime signup sheet by the 15th of the month for the next month.

Coordinates coverage for scheduled absences for nursing staff to include coordination of nursing absences for Continuing Education Units. Coordinate and schedule AIS (Annual in Service) for all nursing staff. May assist with other tasks as assigned by the administrative team. This position requires confidentiality as the work involves sensitive patient and staff information.

The incumbent in this position may also assist other health services supervisors as time allows and may also perform other delegated administrative duties as needed as a positive member of overall team of Correctional Health Service Support staff.

Application assessment will be ongoing, and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.

"This recruitment could be used to fill multiple permanent or non-permanent positions."

• Independently prioritize and coordinate office operations and work assignments of projects assigned to the RN4 to meet internal and external deadlines.
• Performs projects and other administrative services as delegated by the RN4 or as requested by other Health Services managers or supervisors by providing administrative services and general assistance to facilitate their work and relieve them of secretarial details, i.e. composing and/or typing correspondence, memos, employee evaluations positions descriptions, etc.
• Edits/revises updates weekly duty officer packet to include updated policies and procedures for all nursing health and nursing procedures for the weekly HSB duty officer.
• Facilitates collecting information for clearances for new hires, recruitments, interviews, and any DOC employee visiting for nursing purposes.
• Collecting and maintains CPR/CEU records for nursing staff to include,…