Rental Coordinator

Application Instructions

For over 100 years, UMC has solved the region's toughest mechanical challenges. From a small heating and plumbing shop in the early 1900s, we've grown into a leading full-service mechanical partner, offering preconstruction, design-build, energy, automation, fabrication, and facility services that remove complexity and let clients focus on what they do best.

At UMC, our people are the foundation of our success. We invest in your growth through mentorship, leadership training, certifications, and education partnerships, creating an inclusive culture where hard work leads to long-term advancement. Join a team that values craftsmanship, accountability, and collaboration, and build your career here with the support to go further.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Health Savings and Flexible Spending Accounts
• Company-paid life and disability insurance (STD/LTD)
• Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
• Seven paid holidays plus one floating holiday
• Employee Assistance Program
• Professional development support and tuition reimbursement
• Employee referral program
• Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Position Description

Starting Hourly Wage: $25.00 - $40.87/hour; depending on experience

Location: Everett, WA

Classification: Non-exempt

Must be eligible to work in the U.S.

- Sponsorship not available

Position Overview:

The Rental Coordinator is accountable for the efficient, cost-controlled operation of the equipment rental process from request through return and invoice closeout. This role coordinates rental sourcing, delivery, pickup, contract status, job coding, vendor follow-up, and customer communication to ensure equipment is available when needed and returned when no longer required. The position also monitors rental activity to reduce unnecessary spending, prevent billing delays, support internal Tool Room utilization, and identify opportunities to replace recurring third-party rentals with UMC-owned equipment where practical.

Key Responsibilities:

• Communicates directly with project managers, foremen, vendors, Purchasing, and Tool Room staff to coordinate rental requests, active contracts, delivery needs, pickup needs, and related business support.
• Opens, updates, and closes rental contracts accurately, ensuring each rental is tied to the correct job, purchase order, pricing structure, approval path, and responsible party.
• Coordinates sourcing, delivery, pickup, and return activity to ensure rented equipment is available when needed and removed from the jobsite when no longer required.
• Monitors rental due dates in advance, confirm whether equipment remains needed, and drives timely call-offs, returns, and contract closeout.
• Maintains visibility to active, aging, and overdue rentals and works with field teams and vendors to eliminate unnecessary charges and unresolved rental status issues.
• Reduces rental spend by validating need before a rental is opened, checking whether available UMC equipment can be reassigned, and escalating recurring demand that may justify internal ownership.
• Identifies equipment with repeated use, high rental cost, and reasonable ownership potential, and supports buy-versus-rent recommendations with Tool Room, Purchasing, and Operations leadership.
• Reviews rental purchase orders, job coding, funding status, and invoice issues to prevent negative balances, miscoding, delayed approvals, and unnecessary administrative churn.
• Tracks rental billing issues by vendor, job, purchase order, and root cause, and escalates disputes, missed credits, rebate questions, pricing issues, and other vendor…