Project Administrator – Property Management & Real Estate Development

Project Administrator – Great Work/Life Balance with a Supportive, Culture-Focused Team!

Benefits:
Medical (Company pays 100% for Employee Plan), Dental, Vision, IRA, Holidays, PTO

Start Date: ASAP

Job Type: Full-Time

Typical

Hours:

M-F, start times typically between 7-8 AM (8 hr. days)

Sponsorship not available

Project Administrator – Business Operations Description

Our client in real estate and property management is seeking a Project Administrator to join their down-to-earth team in Everett, WA. This is a team that works hard, gets the job done, and has a lot of fun along the way. They joke around, genuinely enjoy working together, and are the kind of group that actually likes spending time together outside of work.

If you’re looking for a place where you can do good work without taking yourself too seriously, you’ll fit right in.

As the company continues to grow, they’ve separated this role to create a position more centered around data, financial trends, and strategy.
You’ll take ownership of a business function that operates across multiple local sites, with most of your time spent in the office. The goal is to keep things running smoothly while using the numbers to identify trends, make recommendations, and find ways to improve revenue and reduce costs. Real estate or property management experience is not required; we are open to candidates from a variety of backgrounds who bring the right mix of operations support experience.

• Coordinate ongoing projects and operational initiatives across multiple locations
• Manage customer accounts, assignments, permits, availability, and related records
• Track revenue, occupancy, utilization, expenses, and annual KPIs
• Prepare invoices, review customer statements, and reconcile payments and account activity
• Monitor outstanding balances and follow up on past due accounts
• Prepare financial reports and compare results against budgets, goals, and prior periods
• Review KPIs and make recommendations to improve revenue, utilization, and costs
• Respond to customer and tenant questions related to accounts, billing, and services
• Conduct periodic site visits and audits and provide additional property support as needed
• Coordinate with enforcement, technology, maintenance, and other vendors as needed
• Maintain databases, Excel workbooks, systems, procedures, and related records

• 2+ years of data analysis experience required
• Ability to work onsite each day required