Compliance Coordinator

Pay

Hourly: $24.31 - $28.44
Annual: $50,556.86 - $57,434.53

The Compliance Coordinator oversees contract compliance, risk mitigation, and post‑award monitoring to ensure vendor performance, financial accuracy, and alignment with contractual obligations. This role supports county‑wide procurement integrity by reviewing invoices, P‑card transactions, insurance, bonding, and warranties, and serves as a resource for departments in understanding and executing contract requirements. The Compliance Coordinator also assists with audit preparation, project closeout, and continuous improvement of procurement‑related compliance procedures.

• Review and pre‑approve invoices for accuracy, contract alignment, and financial controls.
• Identify and mitigate financial risks, including non‑delivery, over payments, or out‑of‑scope billing.
• Track project compliance elements such as warranties, insurance certificates, and payment/performance bonds.
• Collaborate with departments and project managers on grant‑funded or construction‑related contracts to ensure Notice to Owners, lien releases, and contract requirements are met.
• Monitor contract deliverables, insurance, and bonding requirements.
• Support implementation and maintenance of compliance‑related modules in the County’s ERP system.
• Lead contract closeout procedures and documentation collection.
• Participate in supplier performance evaluations and escalates contract non‑compliance issues.
• Maintain current and accurate documentation of policies, procedures, compliance workflows, and training materials.
• Provide training and technical assistance to departmental users on compliance expectations and documentation standards.
• Stay current on applicable federal, state, and local regulations impacting County compliance regarding contract administration and finance.
• Ensure P‑card transaction compliance and timeliness, supporting the Purchasing Division with compliance reviews and reporting as needed.
• Assist with audit readiness and internal/external inquiries related to contract performance and compliance.
• Participate in emergency procurement activities before, during, and after declared events.
• Perform other duties as assigned.

• Minimum of five (5) years of progressively responsible experience in public procurement, contract administration, or risk/compliance functions, preferably in a government setting.
• Bachelor’s degree in Business Administration, Public Administration, Finance, or a closely related field is preferred.
• Valid Florida driver’s license with a clean driving record.
• High School Diploma or GED equivalent.
• Combination of education and experience may be substituted if it provides the desired skills, knowledge, and abilities to perform the essential functions of the job.

• Knowledge of public sector procurement and contract monitoring best practices.
• Familiarity with Florida procurement laws, grant compliance, and risk controls.
• Strong analytical and documentation skills; detail‑oriented and organized.
• Proficiency in ERP systems and digital workflows (e.g., Open Gov, Munis, Oracle).
• Ability to communicate complex compliance issues clearly and constructively.
• Experience with bond, insurance, and lien documentation tracking.
• Ability to manage multiple priorities while maintaining documentation accuracy.
• Strong interpersonal skills for working across departments and with external vendors.

Must be able to remain in a stationary position 90% of the time. Constantly operates a computer and other office productivity machinery. Frequently communicates with the public and must be able to exchange accurate information. Occasionally moves boxes or files weighing up to 10 pounds. Works in an indoor office environment with moderate noise levels.

Clay County is an Equal Opportunity Employer dedicated to fostering a diverse workforce. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age. Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations.