Nursing & Allied Health Program Specialist

SUMMARY:

Under general direction, coordinates specialized program operations for Nursing and Health Sciences programs with significant accreditation, regulatory, student progression, and cross-departmental impact. The position manages core program components including student and faculty compliance tracking, cohort data management, accreditation documentation, survey administration, quarterly instructional support coordination, and consultation with faculty, program leadership, and external agencies to support program goals and regulatory requirements.

TITLE: Nursing & Allied Health Program Specialist

CLASSIFICATION: Program Specialist 3, Nursing & Allied Health

SALARY: 53

WORKLOAD: 40 hours/week

SCHEDULE: Weekdays, day shift, with occasional evenings/weekends

UNION: WFSE

DEPARTMENT: Nursing & Allied Health

REPORTS TO: Associate Dean of Nursing & Allied Health

POSITION NUMBER:

This position may be eligible for hybrid work, per Everett Community College’s Telework Policy

• Work with Nursing and Health Sciences faculty, students, program directors, and outside partners to define needs and coordinate specialized quarterly and annual program activities.
• Create and maintain Nursing Deliverables Lists and Health Sciences Deliverables Lists for each academic quarter.
• Process and track student contracts for Medical Assisting and Nurse Phlebotomy; monitor completion and follow up with faculty and program leadership regarding outstanding items.
• Create clinical groups for Nursing cohorts and coordinate related faculty evaluation setup.
• Coordinate program logistics for CPR training, Candle Lighting, faculty meetings, and other program activities connected to program implementation.
• Monitor student progression and participation by identifying Trigger Cohort students, maintaining tracking spreadsheets and databases, and verifying progression, attrition, and completion data.
• Confirm student movement between key Nursing courses to support planning for instructional resources and progression monitoring.
• Coordinate ordering and roster submission for specialized instructional resources used in Nursing programs.
• Administer and monitor student participation in required program surveys and evaluations, including End-of-Program, Program Resources, Course/Lab, Embedded Course, and Site evaluations.

• Consult with program leadership, faculty, and staff to identify workflow issues, clarify responsibilities, and recommend solutions that support accreditation, compliance, and student success goals.
• Anticipate documentation, scheduling, and reporting issues and implement reminders, tracking systems, and corrective follow-up before problems affect program outcomes.
• Coordinate with internal and external partners to resolve discrepancies in student coding, faculty documentation, licensure verification, survey completion, and program records.
• Support quarterly and annual planning for course builds, faculty assignments, Canvas access, workload documentation, and program deliverables.
• Monitor changes in regulatory and accrediting body requirements affecting Nursing and Health Sciences programs and assist in adapting internal procedures, forms, and tracking systems.

• Assist in developing and refining procedures for student contract processing, electronic signature workflows, accreditation documentation, survey administration, cohort tracking, and records retention.
• Implement new regulatory and accreditation-related processes, including expanded checklist tracking, documentation collection, and reporting requirements.
• Develop and maintain templates, checklists, spreadsheets, standardized communications, and workflow tools that support consistent program operations.
• Assist leadership in preparation of complex reports, summaries, and supporting documentation for accreditation, regulatory, and internal program review purposes.
• Compile, validate, and maintain graduate cohort, trigger cohort, completion, demographic, employment, and NCLEX-related data for use in program evaluation and required reporting.
• Aggrega…