Board Operations Manager

We Are

Headquartered in downtown, Washington, DC, the American Immigration Lawyers Association (AILA) is an organization comprised of nearly 17,000 individual attorney members who practice and teach immigration law. For our members, we provide continuing legal education, information, advocacy, professional services, and expertise. Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.

Department Summary

The Governance Department supports AILA’s leadership and decision-making structures, including the Board of Governors, Chapters, and key committees. It leads efforts related to leadership cultivation and recognition, manages committee selection processes, and ensures governance activities are inclusive, transparent, and aligned with AILA’s values.

Position Summary

The Board Operations Manager provides essential project management and administrative support to the Association’s governance functions. This role ensures that AILA’s Board of Governors and governance-related committees operate smoothly, efficiently, and with purpose, helping to guide and uphold AILA’s policies. This role works collaboratively across departments to coordinate governance activities, manage documentation, and facilitate communication with Board members and committees.

The role requires exceptional organization, judgment, and communication skills, as well as a keen understanding of nonprofit governance and volunteer dynamics. This is an excellent opportunity for someone who thrives in a collaborative environment and is committed to advancing good governance and equity practices in a mission-driven setting.

This position operates with general supervision and is expected to manage day-to-day responsibilities with a high degree of independence.

Key Responsibilities:

• Partner closely with the Director of Governance, Equity & Leadership Strategy to plan and execute Board meetings and the Annual Membership Meeting. Collaborate with internal teams to collect, organize, and distribute Board materials and deliverables.
• Manage the collection, review, and publication of corporate records and meeting minutes for the Board and governance committees.
• Draft, ghostwrite, and distribute communications to Board members and the wider membership as needed.
• Oversee the collection and maintenance of Board member information, including voluntary and mandatory forms such as Conflict-of-Interest disclosures, surveys, and attendance records, in collaboration with the Governance Coordinator.
• Facilitate the upkeep and development of governance documents, including bylaws, committee charters, policies, and procedural manuals.
• Support the Finance team during the annual audit by compiling and providing necessary governance records and materials promptly.
• Lead the annual elections process, coordinating all communications and managing the ballot distribution and collection.
• Serve as a resource and point of contact for governance-related inquiries from Board members, committee members, and staff.
• Assist the Director of Governance, Equity & Leadership Strategy in maintaining consistent engagement and communication with the Board throughout the year.

Committee Management - 50%

• Support the Chief Governance and Leadership Strategy Officer and the Director of Governance, Equity & Leadership Strategy in managing key committees, including Awards, Bylaws, Equity & Belonging, Governance, Nominating, and Membership Committees.
• Oversee processes such as waiver requests and Civility Code complaint reviews.
• Provide support to additional governance committees and task forces as they arise.
• Manage the collection, review, and publication of meeting minutes and corporate records for all governance-related committees and task forces.

This position may have supervisory responsibility for an assistant/coordinator-level staff member. Duties may include assigning and reviewing work, providing ongoing guidance and informal feedback, and supporting professional development. Formal performance evaluations and…