Portfolio Manager

Careers at the Housing Authority of Snohomish County

Salary Range G: $43.68 hourly to start. Full Range: $90,847-$137,414 annually

Reports To: Director of Property Management – Property Management Department

Position Status: Full Time, Exempt

As a member of the Property Management leadership team, this position provides oversight of the day-to-day operations of an assigned housing portfolio. Most of the properties in HASCO’s portfolio have financing requirements and/or subsidized rent. This position may be performed in partnership with third party property management companies.

• Reviews operating statements on a monthly basis to assure the agency is receiving expected financial results.
• Review Weekly Reports making decisions on property needs based on occupancy, delinquency, safety and major projects.
• When working with third party management companies, review and present bids to the Director for approval.
• If working within the internally managed portfolio, develops leases and/or rules and regulations required for operation of the complexes. When working with third party managed properties, will audit leases and/or rules and regulations in tandem with representatives from the property management companies.
• May issue legal notices and collaborates with the team to coordinate eviction actions.
• Inspect all exterior building components and units annually with the assigned team to regularly ensure they are maintained to HASCO standards.
• If working with the internally managed properties, will work with Maintenance to determine facility needs. Within the third-party managed portfolio, the property management companies manage maintenance and facility needs – incumbent may review reports related to these needs. Assists in the development of short- and long-term capital improvement plans for projects.
• Monitors compliance with financing requirements. Ensure WBARS or combined funder reports are in compliance with the regulatory agreements. Ensure lender responses are timely and accurate
• Basic knowledge of Manufactured Home Parks property management.
• Alerts the Director of Property Management to potential management problems including tenant disputes, criminal activity or community liaison issues.
• Will meet with third-party property management companies monthly when working within the third-party managed portfolio.
• Provides supervision, instruction and guidance to assigned staff, distributing work, conducting performance reviews and responding to personnel issues.
• Plans, schedules and coordinates the work of assigned staff.
• Work collaboratively with the Property Management team, third-party property management companies, and with HASCO departments by participating in team meetings, establishing clear communication, engaging in departmental projects and establishing strong working relationships.
• Master and remain current on rules and regulations for Property Management programs. If working within the internally managed portfolio, will work on implementing program and/or regulation changes. If working within the third-party managed portfolio, will review reports and help ensure the companies remain current on program rules and regulations. Maintains and revises forms and manuals as needed for internally managed properties.
• Assists employees in other departments by answering questions, locating information, and explaining procedures, policies and/or schedules.
• Coordinates the division’s activities with other programs in the department and other HASCO departments as appropriate.
• Performs all duties of subordinate level employees as required.
• Other assigned duties related to the general functions described above.

Responsible for supervising assigned staff and providing back up supervision for other staff as needed.

• Ability to effectively manage and lead a team in a fast paced, deadline driven environment.
• Ability to read and interpret complex government rules and regulations. Maintain a thorough working knowledge of applicable federal, state and local regulations that may frequently change.
• Ability to establish, review…