Administrative Assistant

Information:

Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 13,500 nurses.

Job Title:

Administrative Assistant/ Receptionist- M- F 7:00 AM- 3:30 PM

Job Responsibilities:

Student Routing Filing Report Answering  all incoming calls from multi-line switchboard

Transferring/routing all calls, taking messages as needed

Assisting all applicants and students (on the phone and in-person) with basic campus information

Greeting visitors and prospective students

Providing administrative support as needed (faxing, filing, basic word processing, etc.)Processing incoming/outgoing mail and courier packages

Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)
Compiling all admissions documents for students folders prior to enrollment

Filing other pertinent information into student files, including transcripts

Maintaining student files on an ongoing basis to ensure completeness

Identifying required supplies and coordinating placement of orders

Proctoring entrance examinations

Maintaining test and interview schedules for management and admission representatives

Receiving and processing all cash and credit card payments from customers

Compiling weekly reports

Developing reports

Compiling all admissions documents for students folders prior to enrollment

Filing other pertinent information into student files, including transcripts

Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced

Perform other duties and responsibilities as assigned

Preferred Qualifications /Competencies One (1) year of related experience and a High School diploma/GEDProficiency in Microsoft Word and Excel Excellent organizational, analytical, and problem-solving skills

Exceptional customer service, listening, and teamwork skillsNON-DISCRIMINATION POLICYJersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (“Protected Status”) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.

Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608;

;
Civil Rights Coordinator  ; or TitleIXcoordinator.

Jersey College’s nondiscrimination policy and grievance procedures can be located within the College Catalog (available seycollege.edu/student-resources/college-catalog) under the sections entitled “Civil Rights Policies” and “Title IX and VAWA Policies”.
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