Executive Assistant

Are you ready for a change? At GS1 US, employees at every level play a vital role and provide a meaningful voice on issues that affect consumers across the country. We are a small company with a world-class culture, and we make a huge impact on the way the world does business.

As an Executive Assistant at GS1 US you have the opportunity to make an impact on the way the world does business. And you’ll do it in a high performance, stable, and financially sound company. You’ll have access to leadership and be part of a great administrative support team.

GS1 US offers a high-quality office environment (nice furniture, up to date technology, sit-to-stand desks, clean, well-lit, etc). Our world-class work culture is something we are proud of and work on continuously. Providing work culture feedback at GS1 US is not just ok, it’s expected AND acted upon. Your voice matters at GS1 US.

In return you’ll be rewarded with great pay and benefits in a hybrid work culture. You’ll work at a high-performance company with a world-class culture that invests in its employees. We don’t just say culture is important to us, we have the data to back it up.

We are currently recruiting for this position, which offers an hourly pay of $33.66-$43.27/hr this position qualifies for participation in our annual employee bonus program.

The Executive Assistant provides administrative support for the highly visible Senior Vice President. We are seeking a true team player with exceptional organizational skills, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment is who this role will be perfect for. This support professional provides comprehensive administrative, operational, and project support to the executive and department team.

This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining confidentiality and fostering positive relationships across the organization. This support includes meeting planning and preparation, complex calendar management, event coordination, expense reporting, and complex travel management. This role will include a great deal of cross collaboration and serve as the backup for other members of the Administrative Support team in the Ewing, NJ office.

• Serve as a trusted partner to the executive, exercising sound judgment and discretion when handling confidential and sensitive information.
• Proactively identify opportunities to improve efficiency and streamline administrative processes.
• Anticipate executive needs and take initiative to address issues before they arise.
• Manage and prioritize competing requests while ensuring critical deadlines are met.

• Draft, proofread, and distribute correspondence, meeting follow ups, presentations, and other business communications.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely and professional communication.
• Monitor and respond to inquiries on behalf of the executive as appropriate.

• Support special projects and strategic initiatives by tracking milestones, deliverables, and follow-up activities.
• Maintain action item logs and ensure timely completion of assigned tasks.
• Ability to quickly adapt to new processes and technologies as they are implemented.

• Build and maintain effective working relationships with employees, customers, vendors, partners, and senior leadership.
• Coordinate with external vendors and service providers to ensure timely delivery of services and materials.
• Represent the executive and department professionally in all interactions.

• Coordinate large-scale meetings, leadership offsites, conferences, and company events.
• Manage event budgets and vendor contracts to ensure cost-effective execution.
• Oversee event logistics, attendee communications, registration management, and post-event follow-up activities.

• Arrange travel accommodation,…