Administrative Assistant

Administrative Assistant

Title: Administrative Assistant

Department: Procurement

Location: Exton, PA (onsite)

Reports to: Senior Buyer

Full-time

Frontage Laboratories Inc. is an award winning, full-service, CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada and China. Our core competencies include drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.

Position/Job Summary:This position will provide support to the front desk located at 760 Pennsylvania Drive, in Exton, PA. Responsibilities include supporting business unit leaders with various assigned tasks. The position reports to the Procurement department and involves regular interaction with all Frontage locations and external vendors.

Roles & Responsibilities

• Greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
• Provide administrative support to senior leaders.
• Plan, organize, and schedule company and client meetings.
• Order and oversee office supplies, order lunches for department meetings.
• Maintain and stock conference rooms, coffee stations, and consignment stockroom.
• Enter equipment contract information into the contract tracking system.
• Perform day-to-day invoice activities, including reviewing and verifying requested invoices for accuracy.
• Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff.
• Collaborate with team members to ensure accurate and timely completion of assigned responsibilities.
• Other duties as assigned by Procurement department.

Education, Experience & Skills

• Previous experience in office management.
• Excellent organizational skills and attention to detail.
• Strong time management skills and multitasking ability.
• Ability to demonstrate strong verbal and written communication skills.
• Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.

Salary and Benefits

Frontage Laboratories offers a competitive compensation and benefits package including health and dental insurance, a 401(k) plan, disability insurance, and life insurance.

Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.