Assistant Site Office Administration - Exton, PA

Overview

Exton, PA
The Site Office Assistant will provide comprehensive administrative and operational support to the Senior Director Manufacturing Site Leader. This role is critical in ensuring smooth coordination of all site activities, meetings, and food services. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Position
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Site Office Assistant

• Meeting Coordination & Scheduling
  • Organize and schedule site meetings, leadership team sessions, and other site events.
  • Prepare and distribute agendas, meeting materials, and minutes, as needed.
  • Create and edit PowerPoint presentations for site meetings and leadership communications.
• Calendar Management
  • Manage the Senior Director Manufacturing - Site Leader’s calendar, including scheduling appointments and resolving conflicts.
  • Coordinate with internal and external stakeholders to ensure timely communication and alignment.
• Food Service & Event Logistics/Planning
  • Oversee food service arrangements for the site, including the employee food service program, meetings and all site events.
  • Manage vendor relationships and ensure timely delivery and setup.
• Administrative Support
  • Provide day-to-day administrative assistance to the Site Leader.
  • Handle correspondence, document preparation, and other administrative tasks as required.
  • Distribute and file all relevant documents and information as requested.
  • Prepare and finalize presentations, reports, etc., as requested.
  • Arrange travel and accommodations (including robust travel plans & itineraries).
  • Support in expense claims.
  • Anticipate needs and proactively act in partnership with relevant functional Leadership.
  • Make meeting arrangements and prepare agendas for department and other meetings while coordinating logistics (e.g. Functional/Site LT Meetings).
  • Copying, scanning, and filing documents, as needed.
  • Additional duties, as assigned.

• A competitive compensation package, with comprehensive health and welfare benefits
• A place to grow and develop
• A company that is purpose-led and performance-driven in a corporate culture that values people and planet
• The opportunity to work on growing brands and build on a strong foundation
• The chance to make improvements and make an impact on the business

• High School Diploma or equivalent required. Associate’s or Bachelor’s degree preferred.
• Minimum 3–5 years of administrative experience, preferably in a manufacturing or corporate environment.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Ability to work in and navigate through digital collaboration platforms (Teams, Yammer, Skype for Business, etc).
• Excellent communication, both written and verbal in English.

Salary and Benefits
The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant’s job-related skills, experience, relevant education, or training, and primary work location. (Hourly: $25/hour - $31/hour)

In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements.

At dsm-firmenich, we don’t just meet expectations – we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re…