Branch Executive Assistant

Embark on a Journey of Impactful Adventure

The Branch Executive Assistant assists the Executive Director, the Advisory Board Chair and assigned branch staff by providing high-level administrative support.

The YMCA of Greater Brandywine (YGBW) was named a 2025 Top Workplace by The Philadelphia Inquirer for a second consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire.
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00

• Uses discretion and independent judgment in handling confidential and sensitive information
• Maintains highly confidential executive and Board files and correspondence.
• Produces and maintains minutes for meetings of the Advisory Board of Directors and other committees and standing meetings as required.
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups.
• Maintains computer databases for various reports, committees and mailings.
• Coordinates annual schedules for Advisory Board of Directors and management meetings.
• Maintains organizational chart(s).
• Coordinates staff business cards, stationery orders and office supplies for business/administrative offices.
• Provides support for the Annual Campaign at the direction of the branch executive director.
• Ensures donor stewardship plan is executed upon in conjunction with the branch executive director.
• Ensures Raiser’s Edge SOPs are followed at the branch for all donors, prospects and partners.
• Ensures bank deposits are completed in accordance with association SOPs.
• Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.
• Plans, organizes and participates in special events based on branch needs.
• Ensures compliance with all YGBW policies and standard operating procedures.
• Performs other related duties as assigned.

• Bachelor’s degree in related field or equivalent experience preferred
• Minimum of two years of administrative experience with enhanced knowledge of office processes and procedures
• Proficient in all standard business software
• Ability to establish and maintain collaborations with community organizations
• Ability to work with integrity, discretion and a professional approach
• Must be fluent in spoken and written English
• Obtain and maintain all new hire certifications and trainings within 90 days of hire

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

The employee frequently is required to sit and reach, and must be able to move around the work environment. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate.

Not meeting every single requirement? That’s perfectly okay! Research shows that women and marginalized groups are often hesitant to apply for jobs unless they meet all the qualifications. If you’re excited about this role, don’t let a few mismatches in your experience hold you back. We want to see your application! You could be exactly what we’re looking for!