Administrative Assistant-ACT​/FACT Team - Chester

Hours:

Full-time, 40 hours/week.

• Accurately arrange and schedule meetings and appointments, maintain calendar.
• May complete payroll documentation and submit according to Network policy.
• Compose routine correspondence for signatures.
• Maintain files of contracts and correspondence and related materials electronically and paper, when appropriate.
• Work interactively within Department in continuing own development through active participation in in-services and/or continuing education programs.
• Communicate effectively via telephone, screening calls and referring to appropriate person.
• Maintain awareness of department budget and work within its resources.
• Keep organizational policy and procedure manuals and documents updated.
• Responsible for preparing meeting packages, as directed.
• Responsible for taking minutes and attends other meetings as directed.
• Demonstrate proficiency in the use of dictation systems, Microsoft Word, Excel, Access, PowerPoint, Adobe Acrobat, Visio, Outlook, and other computer systems as needed.
• Design and maintain databases as needed.
• Promptly handle complaints as appropriate.
• Set up meetings, meeting rooms, meeting packages and resources required for those meetings as directed.
• Assist Administrator to achieve Agency goals through patient interaction, correspondence, responsiveness and proactive communications.
• Utilize good problem solving skills.
• Assist in gathering and recording data as requested.
• Takes responsibility for complaints to be handled according to Network policy assuring complete follow through.
• Other related duties as assigned.

• Occasionally lift and/or carry 50 lbs.
• Frequently lift and/or carry 25 lbs.
• Stand and/or walk at least 6 hours in an 8-hour work day.
• Stooping (bending at the waist) and crouching (stooping and bending at the knee) – required frequently.
• Handling (grasping) – required frequently.
• Fingering (fine manipulation) – required only occasionally.

• Graduate from a secretarial/business administration program preferred.

• Ability to complete clerical and secretarial duties.
• Tact, courtesy, initiative, sound judgment and the ability to follow direction.
• Five years experience as a secretary or administrative assistant.
• Ability to work with people in a diplomatic manner.
• Ability to work independently or with minimal supervision.
• Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat.

St. Luke's University Health Network is an Equal Opportunity Employer.