Office Manager

Office Manager

Full Time Professional Exton, PA, US

Next Gen Security LLC

We are seeking an energetic, enthusiastic Office Manager to join our fast‑growing and dynamic team.

This position will have multiple roles ranging from maintaining the office, assisting with operations scheduling, assisting with pre‑qualification requirements for customers, ordering office supplies, job bookings, pre‑qualification documents, and support for the various departments within the Exton office. This person will be required to be in the office, Monday – Friday, 8:30 AM‑5 PM.

• Order all needed office supplies
• Coordinate office visitors and conference room schedules
• Plan internal and external events for employees and customers
• Distribute email
• Act as executive assistant to the CEO on an as‑needed basis
• Answer incoming phone calls and the front door
• Assist in onboarding process for new employees
• Register employees for necessary trainings with outside vendors, including safety council registrations, including maintaining a log of current certifications
• Manage internal Next Gen University training needs through ADP
• Review and send company‑wide newsletter
• Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements
• Internal company newsletter management
• Coordinate credit card management
• Assist in planning internal corporate and NE events as needed

• Assist in booking travel arrangements for employees
• Timesheet reconciliation, review, and troubleshooting, working with payroll as needed
• Monthly hours reporting for customers

• Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
• Must possess a positive attitude and be willing to interact with customer, co‑workers and other personnel at all times.
• Ability to manage multiple projects at a time while paying strict attention to detail.
• Commitment to integrity and to the Company Standards and Procedures.
• BA/BS degree or equivalent.

• An awesome, collaborative culture
• Compensation based upon background and experience
• Full benefits package
• Vacation

We are an equal opportunity employer and drug‑free workplace. Pre‑employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.