Planner, Business, Event Management & Planning

Salary Range: $65,000.00 To $85,000.00 Annually

World Travel Inc.

As an Incentive Experience & Destination Planner, you will support the day-to-day execution and logistical delivery of high-end corporate incentive travel programs. This mid-level role focuses on turning high-level experiential designs into organized reality, acting as a crucial bridge between meeting operations, top-tier vendors, and VIP attendees. You will manage complex attendee registration activity, track program milestones, coordinate directly with local Destination Management Companies (DMCs) and other suppliers, and ensure that every individual attendee journey is seamless and flawless.

• DMC Liaison: Act as the primary operational contact for local Destination Management Companies (DMCs) to confirm timelines, vehicle manifests, and activity sheets for group excursions.
• Sourcing Support: Coordinate initial site-sourcing data, build comprehensive venue matrices for senior team review, and organize property collateral. [1]
• On-Site Operational Support: Deploy on-site to assist with event execution, manage local vendor handoffs, coordinate transport logistics, and solve live event updates seamlessly.

• Timeline Oversight: Maintain project boards (Asana/Trello), tracking milestone deadlines across design, billing schedules, and sourcing stages.
• Budget Tracking: Track event expenditures, organize incoming vendor receipts, cross-check line-item invoices against master agreements, and elevate variances.

• Professional
  
  Experience:
  
  2-4 years of hands-on experience supporting corporate events, incentive travel programs, group travel logistics, destination experiences, hospitality operations, or related meeting and event functions. Experience should include coordinating multiple work streams, managing deadline-driven deliverables, and supporting programs with executive, VIP, or high-performing attendee audiences.
• Incentive Travel & Destination Knowledge: Demonstrated understanding of the unique expectations associated with premium incentive programs, including destination research, arrival and departure flows, activity coordination, gifting or amenity support, dine-arounds, off-site excursions, and elevated guest service standards.
• Vendor & Partner Coordination: Experience working with hotels, resorts, DMCs, transportation providers, activity vendors, restaurants, production partners, or other destination-based suppliers. Able to gather requirements, confirm details, track commitments, document changes, and maintain clear communication between internal stakeholders and external partners.
• Registration & Attendee Data Management: Strong ability to manage attendee information with accuracy and discretion, including registration lists, rooming lists, travel manifests, dietary needs, activity selections, special requests, and change tracking. Prior experience with Cvent or similar registration platforms is highly preferred.
• Project Coordination
  
  Skills:
  
  Proven ability to maintain project timelines, milestone trackers, task lists, status updates, and program documentation across multiple stakeholders. Comfortable using tools such as Cvent, Canva, PowerPoint, or comparable project management and spreadsheet platforms.
• Budget & Invoice Support: Working knowledge of basic event budget tracking, purchase order support, invoice reconciliation, vendor receipt organization, and variance identification. Able to flag discrepancies and elevate financial questions to the appropriate team member.
• Communication & Client Service: Polished written and verbal communication skills with the ability to…