Project Manager, Project & Program Management, Operations Management

Overview

We are seeking a Project Manager to join our team in Exton, PA.

Client Engagement:

• Develop presentations and proposals to secure new work and network to uncover new opportunities and resources.
• Serve as the primary point of contact for clients and subconsultants establishing effective communication protocols.
• Visit client sites for pre-bid meetings, design reviews, construction progress reviews, and start-up support.
• Manage key accounts with customers and support the growth of the business with new clients.
• Maintain and update CRM system with known opportunities.

Budget and Financial Management:

• Prepare and manage overall budgets for assigned projects and seek approval prior to issuance.
• Work with discipline leads to establish budgets and forecast resource requirements.
• Negotiate agreements with subconsultants.
• Complete professional services estimates, set up project budgets, and manage any changes.
• Proactively identify client scope changes, request change orders, and provide change management for subconsultants.
• Review client invoices, manage invoice aging, and manage/approve subconsultant invoices.

Project Planning and Execution:

• Prepare project execution plan for assigned projects.
• Develop and maintain overall project schedules, managing projects to ensure timely completion.
• Assist in the development of construction cost estimates.

Team Leadership and Coordination:

• Lead and direct design efforts, working with discipline leads and design project managers.
• Lead and mentor project teams, fostering a collaborative environment, and organizing regular meetings to address concerns and provide feedback.
• Develop a deliverables list for assigned projects, ensuring alignment with contract agreements.
• Manage subconsultants to deliver their proposed services on budget and schedule.
• Review project deliverables prior to issuance.

Risk and Quality Management:

• Monitor project progress, making necessary adjustments to timelines, budgets, and resources to ensure successful completion.
• Prepare project forecasts and risk reviews, identifying and mitigating significant risks.
• Develop and ensure that project teams are following the projects quality approval plan.

Documentation and Reporting:

• Prepare project status reports, set agendas for project meetings, and prepare meeting minutes and action item registers.
• Oversee the administration of RFIs and submittals.
• Manage document control of received and issued documents (drawings, specs, submittals, etc).
• Communicate with township and code officials as required during the permitting process.
• Manage project closeout and turnover packages and manage warranty work with owners.

Stakeholder Engagement and Strategic Updates:

• Engage with internal and external stakeholders to provide strategic updates, gather feedback, and ensure all deliverables meet rigorous quality standards.
• Plan and accomplish goals, relying on extensive experience and judgment to deliver targeted revenues and margins for assigned projects.

• Bachelor's degree in engineering.
• Minimum 10 yrs experience with biopharmaceutical, pharmaceutical, medical device, chemical and/or food & beverage sectors.
• Must have direct experience managing production engineering and design team in the development of drawings and specification for clients in sectors mentioned above.
• Negotiating skills, presentation skills, commercial skills and long-term relationship building are all competencies which need to be well developed for this role.
• Must be skilled in the Microsoft Office Package; word, excel, project.
• Good time management skills that can handle multiple tasks and deadlines in a fast-paced environment.
• Must have the communication skills necessary to effectively communicate with co-workers and lead a project team.