Accounts Payable Coordinator

We are Gottlieb & Greenspan — a growing boutique law firm in Bergen County with a collaborative team and a workplace grounded in our core values: we are ethical, respectful of all people, accountable, positive and fun, driven, and committed to excellence
.

We’re seeking an Accounts Payable Coordinator to accurately process vendor invoices and fee advances, manage expense reports, maintain financial records and support month-end closings.

This is a fully on-site role reporting to the Accounting Supervisor - ideal for someone who thrives in a fast-paced environment, keeps things highly organized, and is focused on accuracy and compliance.

• Process vendor invoices, fee advances, expense reports, and check requests with accuracy and timeliness
• Review and verify invoice approvals, coding, and supporting documentation
• Reconcile vendor statements and resolve billing discrepancies
• Maintain AP files, documentation, and audit-ready records
• Prepare weekly payment batches (checks, ACH, and wires)
• Assist with month-end close tasks, including accruals and reporting
• Communicate with vendors, entities and internal teams to resolve issues professionally
• Reconcile accounts to ensure accuracy of advances, disbursements, and refunds
• Prepare reports on fee advance activity, aging, and recovery status
• Support financial operations, process improvements and projects as needed
• Promote a culture of accuracy, accountability, and continuous improvement

• 2+ years of accounts payable or general accounting experience; legal or professional services industry preferred
• Familiarity with healthcare or reimbursement-related billing environments is a plus
• Proficiency with accounting software (e.g., Quick Books, Net Suite, Sage, or similar)
• Strong Excel skills and comfort with data entry and reconciliation
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and customer service skills

$50,000-$55,000 / year, commensurate with experience

• Medical, Dental, Vision and Life Insurance – 100% employer-paid for employees
• 401(k) with Employer Safe Harbor Contributions
• Friendly, team-focused culture where your work matters

Visit us at to learn more!

Gottlieb & Greenspan is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other protected status under applicable federal, state, or local laws.