Accounts Payable Analyst

South East Alaska Regional Health Consortium (SEARHC) – Posted March 2, 2024

Position:
Full‑time | Pay Range: $25.00 - $30.04

Under the supervision of the Accounts Payable Manager, the Accounts Payable Analyst’s primary responsibility is to research and enter invoices accurately into the financial system, document approvals, post approved invoices to the payment cycle, and ensure vendors are paid in a timely manner. The analyst will employ accounting, audit, and compliance controls and prepare supporting schedules and documents. They will monitor technology issues, support solutions for process efficiencies, and serve as a resource for employees, managers, and vendors for questions, training, and improvement opportunities.

SEARHC is a non‑profit health consortium that serves residents of Southeast Alaska. We view our employees as our strongest assets and prioritize their development.

Working at SEARHC offers a fulfilling career with generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision insurance, life insurance, and short‑ and long‑term disability.

• Evaluates all invoices for approvals, identifies inconsistencies and errors, and performs timely data entry.
• Works with Supply Chain staff to ensure items on purchase orders have been received and accounted for and dollar amounts on purchase orders are sufficient to process invoices.
• Ensures accurate/approved coding to proper general ledger accounts.
• Maintains the integrity of paperless document management systems; matches paperless invoices with proof of payment.
• Supervises vendor accounts to ensure payments are updated and processed with current remittance directives.
• Ensures that vendor information is reconciled and audited for year‑end 1099 reporting.
• Maintains vendor W‑9 files.
• Maintains and organizes all payment and vendor records electronically.
• Handles routine calls from vendors and managers inquiring on status of payment.
• Processes incoming mail by scanning and organizing into the paperless management system.
• Prepares miscellaneous reports as requested.
• Assists with year‑end audit as requested.
• Other duties as assigned.

• High school diploma or GED – required
• Associate’s or Bachelor’s Degree in Business Administration, Accounting or Finance – preferred

• Two or more years of experience processing computerized accounts payable, accounting, or other financial systems – required.
• One or more years of data entry experience – preferred.
• Basic knowledge of Accounts Payable processes – required.
• Basic knowledge of cloud‑based technologies – preferred.

• Accounts payable processes
• Ability to research problems and enter large volumes of data timely and accurately
• Ability to communicate effectively and appropriately
• Basic understanding of bookkeeping principles

• Positive attitude, excellent work ethic, and a willingness to learn new skills
• Oral communication skills needed to explain accounts payable processes to individuals of various backgrounds and cultures, both in person and over the phone, in a positive manner
• Professional demeanor
• Willingness to be a team player
• Strong organizational skills
• Accurate data entry skills
• Attention to detail
• Excellent customer service skills in dealing with vendors (internal and external)

• Remain calm in stressful situations
• Handle multiple tasks with deadlines
• Work under time pressure and limitations
• Detect and avoid errors in copying and computing figures
• Pay close attention to detail in a high‑volume data entry work

Work Shift:

Exempt