Accounts Payable Specialist

Title:

Accounts Payable Specialist
Company:
Construction/Engineering Industry
Compensation:  $25-30/hr (DOE)

Key Responsibilities:

Process and manage high-volume invoices monthly   Match vendor invoices to purchase orders, verify tax rates, quantities, and pricing, and resolve discrepancies as needed.
Prepare and process credit memos when applicable.
Review invoices with issues, distribute documentation to the appropriate stakeholders, and coordinate resolution efforts with purchasing and project teams.
Receive invoices via email, route them for approval, enter them into the accounts payable system, and manage vendor payment holds.
Track and reconcile recurring expenses, including utilities, fuel card activity, rent, and other operational payables.
Ensure transactions are recorded accurately and within required monthly and quarterly deadlines.
Maintain strong communication with vendors, project teams, and internal departments to support effective issue resolution.
Assist with internal and external audits by providing accounts payable documentation and responding to requests.
Reconcile vendor statements, investigate outstanding balances, obtain missing invoices, and facilitate approval processing.
Qualifications    5–7+ years of accounts payable experience required.
Prior experience in construction, engineering, architecture, real estate, or another project-based industry with high-volume purchase orders and contract activity is strongly preferred.
Ability to work efficiently in a fast-paced, high-volume environment with demanding processing expectations.
Strong attention to detail, organization, and accuracy.
Extensive experience working within ERP systems and accounts payable platforms.
EEO Notice    Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact    .
Vaco by Highspring also wants all applicants to know their rights that  workplace discrimination is illegal  .
Representation Notice    By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada:
Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
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