Executive Assistant

Are you a proactive and detail-oriented administrative professional seeking a pivotal role with high visibility? Our client, a respected and well-established player in the commercial services and project-based industry, is seeking an Executive Assistant to provide top-level administrative and operational support to senior leadership. In this role, you’ll be at the heart of strategic initiatives, helping ensure daily operations run smoothly and key priorities stay on track.

This is an opportunity to join a dynamic, close-knit team where your contributions will be highly valued and your initiative will be rewarded. With a legacy of excellence and a strong footprint in Alaska, this organization offers stability, a welcoming culture, and the chance to make an impact.

• Provide administrative and project support to ownership and executive leadership.
• Assist with research, meeting preparation, and project coordination as needed.
• Handle sensitive information with professionalism and confidentiality.
• Provide light calendar and scheduling support for meetings and internal coordination.
• Greet guests and manage front-desk interactions with professionalism and warmth.
• Answer and direct incoming calls, emails, and correspondence.
• Maintain organized digital and physical filing systems for both project and administrative records.
• Coordinate mail, shipping, deliveries, and logistics related to office supplies and vendors.
• Assist in assembling, tracking, and submitting bid documents and compliance paperwork.
• Support distribution and collection of key documents across internal teams and external stakeholders.
• Ensure document signatures, records, and logs are complete, compliant, and up to date.
• Partner with accounting and operations teams to route invoices and support administrative documentation.
• Maintain contact databases for vendors, subcontractors, and key business partners.
• Assist with onboarding logistics and general coordination of office-related needs.

• 5+ years of experience in an Executive Assistant, Senior Administrative, or Office Manager role.
• Previous experience supporting multiple executives is highly preferred.
• Experience in industries such as construction, contracting, real estate, or professional services is a plus.
• Exceptionally organized, detail-focused, and proactive in approach.
• Clear and professional communicator, both written and verbal.
• Comfortable working in a fast-paced, collaborative environment with shifting priorities.
• Self-starter with strong follow-through and a helpful, service-oriented mindset.

• Work directly with decision-makers and executive leadership.
• Stable, long-standing organization with an excellent reputation in the region.
• A collaborative and supportive work culture where your voice is heard.
• Opportunity to play a vital behind-the-scenes role in business operations and strategy.

If you're ready to take the next step in your administrative career and thrive in a hands-on, high-impact environment, we want to hear from you. Apply now to explore this unique opportunity in Fairbanks, AK.

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46

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