Communications Assistant II

Overview

Doyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do.

Doyon, Limited offers a highly competitive benefits package that make up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):

• Paid Time Off (PTO)
• Paid Holidays
• Medical Insurance
• Dental & Vision Insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HAS)
• Life insurance
• Short and Long-Term Disability
• 401(k) Plan & Employer Match
• Profit sharing
• Employee Assistance Program
• Tuition Assistance

Under the supervision of the Sr. VP of External Affairs, the Communications Administrative Assistant will be responsible for daily administrative duties for the Communications, External Affairs and Administration departments, including general office functions; and will assess, plan, and implement projects and events.

• Assist with the drafting of communications and marketing materials, including:
• Monthly newsletter and e-newsletter
• Corporate website sections
• Employee portal and portal email
• Corporate advertisements and other materials as needed, and
• Brochures, cards, special publications, and corporate presentations
• Digital graphics
• Assist with social media campaigns including messaging and scheduling
• Assist with planning and implementing Interior Native Vote (INV) campaign efforts.
• Assist with planning the village corporation training.
• Assist with planning, organizing, and attending various corporate and community events.
• Upload content to the Doyon website, the employee portal, and Share Point

• Calendar management for communications/meeting rooms, call-in information, follow-up meetings, agendas.
• Attend meetings, as necessary, and take minutes
• Make travel, meeting and conference arrangements
• Assist in P-Card reconciliations and expense reports
• Assist in coding and tracking invoices and expenses
• Preserve confidentiality of proprietary information and use judgment in recognizing the scope of authority
• Provide records management and filing
• Compose and prepare routine correspondence; independently prepare recurring reports
• Create weekly status reports on department activities and priorities
• Serve as back up for Receptionist
• Greet and interact with visitors and guests
• Answer, screen and relay incoming and outgoing calls
• Monitor and order office supply inventory
• Responsible for sorting and distributing incoming mail and handling outgoing mail
• Other duties as assigned

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values – Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

• Adaptability – Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.
• Administrative Skills – Performs a variety of responsible and confidential office, clerical and professional administrative duties.
• Attention to Detail – Ensures one's own and others’ work and information are complete and accurate.
• Communication Skills – Listen, write, and speak effectively, and positively relate and interact with…