Substitute** Administrative Asst CyberLynx Fairbanks Job Fairbanks area,Alaska USA,Administrative/Clerical

Position: **Substitute** Administrative Asst. I - CyberLynx Fairbanks

Administrative Assistant I - Cyber Lynx

To effectively and efficiently organize and manage the office in a cooperative team environment; to present a professional, competent, and friendly image. To perform secretarial/office assistant duties and assist the licensed staff in the general operations of the Wasilla Cyber Lynx Program.

Position

Qualifications:

A "secretarial" AA degree or equivalent in training or experience

Minimum of three years' secretarial experience preferred. Experience in a school setting preferred.

Demonstrably accurate spelling, grammar, and letter writing skills

Demonstrable initiative and exceptional public relations/interpersonal relations skills

Demonstrable computer skills, specifically in Word Processing, Use of Spreadsheets, Creation and use of Data Bases, Desktop Publishing

Ability to think clearly and calculate accurately

Exceptional organizational skills

Exceptional telephone skills

Ability to work with people of various personality types (Flexibility)

Possess and demonstrate sound emotional judgment

Ability to follow and successfully complete written and oral directions

Essential Functions:

Demonstrate consistent punctuality and regular attendance

Answer incoming telephone calls and serve as the receptionist for the office. Perform initial assessment of incoming calls, either resolving the issue or routing the call for appropriate resolution. Record incoming calls on the corresponding family "log".

Typing, production and organization assignments for the office:

General correspondence
Preparation, production, and distribution of copies
Preparation of purchase orders
Preparation of various record keeping forms (enrollment forms, initial screening of "incoming" enrollee forms, prepare initial student file structure, etc.).
Prepare copy and produce the staff handbook, student handbook, curriculum handbook, and similar materials
Type and produce the Parent Newsletter, maintain the Office's page on the District website
Prepare other materials as directed by the Principal

Maintain accurate financial accounting records. Process parent reimbursements and manage back up data.
Update family "logs" in concert with licensed staff for all parents/students visiting or calling the office. Update family "logs" for all postal or e-mail customer service or related correspondence.
Communicate with parents via telephone, e-mail or postal mail to notify them of exam or curriculum arrival in the office. Perform "courtesy" call backs to families and/or students for Parent Advisors as needed.
Schedule parent and/or student meetings with parent advisors as requested or as needed using electronic shared calendars.
Collect and organize timesheets for signature as needed
Maintain student records, files and student service data; e-mail PER (Pupil Education Report) forms to Cyber Lynx Principal or designee in Nenana.
Request files from "sending" schools for newly enrolled students
Produce weekly and monthly calendar of events for the office as appropriate
Maintain records of office and teaching supplies
Maintain inventory levels of teaching and office supplies. Maintain supplies in an orderly and professional manner.
Prepare necessary information to assist in ordering of supplies. E-mail appropriate forms to Accounts Payable clerk in Nenana.
Prepare and maintain necessary federal and state records and reports
Maintain an accurate list of currently enrolled (current school year) students and maintain an archive of students from previous years.
Maintain confidentiality of District, staff, and student information
Demonstrate initiative and creativity
As a team member and with assistance from the other office staff, maintain the facility in a clean and presentable manner, including emptying of trash, weekly vacuuming (more frequently as needed), restroom cleanliness, etc.
Manage all postal mail and related postal needs. Document process (sending and receiving) of tests, IQ and Psychological assessments, Grades, and related information with universities, parents, students, the Nenana main office, etc.
Assist Parent Advisors in ongoing review, upkeep and repair of PER forms.
Perform other tasks and duties as assigned by the Principal.

Equ…