CyberLynx Administrative Assistant - Fairbanks Office

Job Description

DATE of

DESCRIPTION:

November 20, 2006

JOB CLASSIFICATION: Grade I

SKILL CLASSIFICATION: Clerical Services

To effectively and efficiently organize and manage the office in a cooperative team environment and present a professional, competent, and friendly image. The role includes secretarial/office assistant duties and assists licensed staff in the general operations of the Cyber Lynx Program.

• “Secretarial” AA degree or equivalent training or experience
• Minimum of three years of secretarial experience (school setting preferred)
• Accurate spelling, grammar, and letter writing skills
• Initiative and exceptional public relations/interpersonal skills
• Computer skills:
  Word processing, spreadsheets, database creation and use, desktop publishing
• Clear thinking and accurate calculation
• Exceptional organizational skills
• Exceptional telephone skills
• Ability to work with diverse personalities (flexibility)
• Sound emotional judgment
• Ability to follow written and oral directions

• Demonstrate consistent punctuality and regular attendance
• Answer incoming telephone calls and serve as the receptionist; perform initial assessment, resolve or route calls, and record calls on the family log
• Typing, production, and organization assignments, including:
  • General correspondence
  • Preparation, production, and distribution of copies
  • Purchase orders
  • Record‑keeping forms (enrollment, student file structure, etc.)
  • Staff, student, and curriculum handbooks
  • Parent Newsletter and district website updates
  • Other materials as directed by the Principal
• Maintain accurate financial accounting records; process parent reimbursements and manage backup data
• Update family logs with licensed staff for all parent/student interactions and correspondence
• Communicate with parents by phone, e‑mail, or postal mail regarding exams or curriculum availability; perform courtesy call backs as needed
• Schedule parent and student meetings with advisors using electronic shared calendars
• Collect and organize timesheets for signature
• Maintain student records, files, and service data; e‑mail PER forms to Cyber Lynx
• Request files from sending schools for newly enrolled students
• Produce weekly and monthly calendars of office events
• Maintain records of office and teaching supplies; oversee inventory levels
• Assist in ordering supplies and prepare forms for Accounts Payable
• Prepare and maintain federal and state records and reports
• Maintain an accurate list of currently enrolled students and archive past years’ students
• Maintain confidentiality of district, staff, and student information
• Show initiative and creativity
• Maintain a clean and presentable facility (trash, vacuuming, restroom cleanliness, etc.)
• Manage all postal mail and related needs; document processing of tests, assessments, grades, and related records with universities and others
• Assist Parent Advisors with review, upkeep, and repair of PER forms
• Perform other tasks and duties assigned by the Principal

• Computer
• Telephone
• Labeler
• Copier
• Paper cutter
• Audio/visual equipment (DVD player, television, VCR, etc.)
• Other office equipment as needed

• Finger strength for typing on computer keyboard
• Finger, hand, and arm strength for writing on paper and whiteboards
• Visual acuity and stamina to work at a computer monitor
• Lower body strength to kneel, stand, and walk as needed
• Upper body strength to lift up to 25 pounds and carry more than 50 feet
• Verbal stamina to articulate clearly and with appropriate volume
• Auditory discrimination to receive detailed information at five feet and above classroom noise

None involving weather or construction related issues.

Employees are held accountable for all functions of this position.

Cyber Lynx Principal

Part‑Time

$21.44 to $23.23 per hour

5792394

Posted until filled

To Be Determined