Project Assistant (XE) (PCN 16T022

Job Title

Project Assistant

This individual position is exempt from the hiring freeze. Qualified applicants are encouraged to apply. Welcome to the Department of Health! We'd be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan residents only. Please check out the residency definition to determine if you qualify.

This position is currently located in Anchorage. The position may be located in Anchorage, Bethel, Fairbanks, Homer, Juneau, Kenai, Ketchikan, Kodiak, Nome, Sitka and Wasilla, depending upon the location of the most qualified candidate. We invite you to watch our "Welcome to DPA" video here.

What you will be doing:
In this role, you will provide general project and administrative support to the Eligibility Modernization Office (EMO), helping keep assignments, records, approvals, and communications organized and moving forward. You will track project tasks, milestones, action items, and deliverables, and coordinate routine follow-up with internal staff and external vendors. You will support light vendor management by maintaining contract files, monitoring required documentation and deliverable status, and routing questions and approvals to the appropriate staff.

The Project Assistant also maintains contract and invoice tracking logs, checks submissions for completeness, monitors approval and payment status, and organizes supporting records for the office's accounting and contract administration functions. Additional duties include meeting coordination, document control, report preparation, system-access support, and other project support needed to keep EMO work on schedule.

Our organization, mission, and culture:
The Division of Public Assistance is committed to promoting self-sufficiency and providing basic living expenses to Alaskans in need. At the Division of Public Assistance, we work for the common good of, and earn the respect of, the clients, families, and communities we serve. We honor cultural, geographic and economic diversity and seek community involvement in our decisions and service delivery.

The benefits of joining our team:
The Division of Public Assistance is devoted to developing and sustaining a quality workforce by developing staff and encouraging career advancement within the agency. We foster growth and learning, and believe in your career growth and advancement opportunities within our division. We provide a competitive benefits package, flexible work schedules, and job stability.

The working environment you can expect:
You'll work with a tech-forward team that's geographically distributed, collaborating virtually with colleagues and contractors across Alaska and the U.S.

Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies listed below:

• Project Management:
  Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• Contracting/Procurement:
  Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisition Regulations) for contracting or procurement, and contract negotiation and administration.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Project Coordination & Vendor Support:
  Describe your experience supporting projects involving multiple tasks, deadlines, internal staff, and external vendors. What tools or methods did you use to track assignments, follow up on deliverables, and keep work moving on schedule?
• Contract & Invoice Tracking:
  Describe your experience maintaining contract, purchase, or invoice tracking records. How did you verify information for completeness and accuracy, monitor approvals or payment status, and address discrepancies or missing documentation?
• Administrative Support & Document Control:
  Provide an example of how you organized project records, coordinated meetings or reviews, and prepared communications or reports for a…