Treasurer's Assistant

Basic Function

Perform clerical functions of a moderately complex nature in the collection process of FNSB revenues.

Provide assistance to the public, title companies, and lending institutions, as well as various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing.

Salary: 8A

Positions Supervised: None

• Accept a large volume of revenue by mail, electronic sources, and in person. Properly collect, verify, batch, and post all borough revenues.
• Interpret and apply State Statutes and Borough Ordinances pertinent to all Borough revenues with emphasis on those pertaining to Borough tax collection and fees and fines.
• Prepare preliminary real property tax billing adjustments and refunds, and research files using several types of data storage software.
• Verify monies and receipt and process all revenues, including input into computer system and balance on a daily basis. Research and resolve any balancing problems. Make corrections in daily revenue entries and compile cash sheets for accounting processing.
• Process deposits for bank courier pickup, desktop deposit and credit card deposits, record bank deposits, and maintain records of deposit. Serve as alternate petty cash custodian.
• Provide assistance and technical information to the public, vendors/operators, and various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing. Perform receptionist functions as needed.
• Set up, review, and maintain accurate tax accounts. Balance accounts receivable and the corresponding revenue with information provided by proprietor.
• Research bankruptcy claims, prepare duplicate (co-owner) and lien holder notifications and maintain and audit files. Provide supporting information to other Borough departments.
• Research and provide information to public inquiries pertinent to real property past payments and transactions, including foreclosures and payment for delinquent property taxes.
• Research, gather, compile, and present information for Hotel/Motel and Alcohol and Tobacco tax hearings.
• Utilize various databases for automated tracking of various treasury and budget revenues. Produce a variety of reports. Test system changes and enhancements to various software programs.
• Order office supplies and maintain records of purchases, in accordance with borough procurement rules. Sort mail, file records, and perform certified and bulk mailing of notices.
• Provide training and oversight of daily work completed by casual employees. Develop and maintain an updated desk manual for all functions of the position.
• Work on special projects as required.

• High school diploma and four years of prior job experience, involving bank teller functions or in a direct monetary collections/billing position. Two years of accounting coursework may be substituted for up to two years of experience.
• Demonstrated recent and verifiable proficiency in personal computer applications for word processing and electronic spreadsheet, MS Excel, and MS Word experience required including mail merge, tables, field codes, linking, functions, data storage, etc.
• Verifiable experience with an automated accounting system, including data input and report generation.
• Must be accurate and proficient at keyboarding and be able to use a 10-key calculator accurately by touch.
• Must have a verifiable experience handling cash with an understanding of internal controls.

• Must possess excellent customer service skills. Demonstrated ability to deal tactfully and effectively with the general public and outside entities on a continual basis while maintaining confidentiality of information, and maintain effective and harmonious working relationships with other employees. Customer contact for this position is extensive.
• Demonstrated ability to make mathematical computations (i.e. calculate interest) with speed and accuracy sometimes under stressful situations.
• Ability to multi-task effectively in a busy environment with numerous, moderately complex tasks, while maintaining a harmonious and…