Administrative Secretary

Position Type: Secretarial/Clerical/ Secretary

Date Posted: 12/10/2025

Location: Fairborn Digital Academy

Date Available: 03/01/2026

District: Fairborn Digital Academy

Job Title: Admin Assistant

Responsible for day-to-day operations of the administrative office of a Dropout Prevention and Recovery High School with a student body of approximately 250 students and 25 staff members.

• Reception of all students, staff and visitors.
• Answering and directing phone calls to appropriate staff. Delivering messages as needed.
• Support of administrators and staff as needed.
• Preparing and submitting payroll.
• Maintenance of all personnel records.
• Maintenance of all student records, active and inactive.
• Maintenance of student attendance intervention.
• Receiving, preparing and maintaining all financials (invoices, purchase orders, deposits) for submission to Treasurer.
• Preparing and maintaining all board meeting documents and records.
• Assist in student data entry.
• Planning, ordering, coordination and execution of two graduation ceremonies per year.
• Summer School appointment coordination, record keeping, transcript generation, and collecting associated fees.
• Maintenance and ordering of all supplies.
• Generating and printing all required forms and documents.
• Mail processing, including maintenance and troubleshooting of postage meter.
• Attend professional development and training, as needed.

• Excellent written, verbal, and interpersonal skills.
• Knowledge and experience with Google and Microsoft Office Suites.
• Detail oriented.
• Professional appearance and demeanor.

• Knowledge of educational student database.
• Quickly learns new information and procedures.

FDA’s Executive Director, Principal, and Assistant Principal.

$33,440 - $36,960 plus benefits for 220 days