Office Manager

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Full Time Fairburn, GA, US

5 days ago Requisition

Advanced Brand Protection (“ABP”) is the certified destruction division of Advanced Polymer Recycling, a vertically integrated plastics recycling platform. ABP provides brand owners with a secure, auditable, and environmentally responsible alternative to landfill disposal for obsolete, defective, recalled, and off-specification product. Each engagement requires documented chain of custody, verified destruction, and formal certification to the customer.

The Fairburn facility is a newly established operation within a fast-growing organization. We are looking for a motivated, dependable individual who takes initiative, thrives in a dynamic environment, and is eager to contribute to a team dedicated to delivering exceptional service and making a positive impact.

The Office Coordinator/Manager plays a critical role in the success of the Fairburn facility by ensuring that administrative, operational, and financial processes run accurately and efficiently. This position serves as the operational hub of the facility, supporting daily activities and maintaining the integrity of key business data.

This is a hands‑on role responsible for managing the flow of information from the time material arrives at the facility through data entry, inventory management, customer documentation, reporting, and financial reconciliation. You will ensure that all transactions are recorded accurately, inventory is maintained, customer documentation is completed on time, and operational activity is reflected correctly in our systems.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment while working closely with operations, accounting, and customers.

• Coordinate and maintain complete documentation for all inbound and outbound loads, including bills of lading, scale tickets, packing lists, weight certificates, and carrier records.
• Verify inbound receipts against customer manifests and purchase documentation; identify, document, and elevate weight, count, and material discrepancies on the date identified.
• Maintain organized electronic and physical records sufficient to support customer audits, certification reviews, and insurance requirements.
• Document carrier performance exceptions, detention, demurrage, and freight claims, and route supporting materials to Logistics and Accounting.
• Complete all required data entry within cie Trade on a timely basis, including inbound receipts, purchase and sales transactions, worksheets, transfers, freight entries, and production activity.
• Close worksheets accurately and in accordance with the published close calendar, ensuring that no in‑work worksheets remain open beyond the established cutoff.
• Confirm that intercompany transfers are recorded at appropriate cost; correct or elevate exceptions.
• Ensure freight, processing, and other landed costs are applied to the correct transaction at the load level.
• Maintain facility inventory accuracy within cie Trade, including receipts, production output, adjustments, transfers, and shipments.
• Maintain accurate unit counts, weights, and lot identification such that segregation requirements applicable to certified destruction material are preserved at all times.
• Ensure production yields, shrink, and weight variances are recorded and explained rather than absorbed without documentation.
• Approve vendor bills, facility expenses, and activity‑based charges in Quick Books Online with correct entity, class, and account coding.
• Support accounts payable through matching invoices to receiving documentation and contractual terms, resolution of vendor discrepancies, and preparation of items for approval and payment.
• Support accounts receivable by ensuring invoices are generated…