More jobs:
Accounting Clerk; QuickBooks
Job in
Fairfax, Fairfax County, Virginia, 22037, USA
Listed on 2026-07-05
Listing for:
Aston Carter
Full Time
position Listed on 2026-07-05
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Receivable/ Collections, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
Accounting Clerk (Quick Books Required)
Job Description
The Accounting Clerk will handle core accounts payable and accounts receivable activities, ensuring accurate and timely processing of invoices, payments, and vendor accounts. This role focuses heavily on working within Quick Books and Excel to manage financial data, support weekly check runs, and maintain the integrity of the accounting records for a growing organization.
Responsibilities
+ Manage the full accounts payable and accounts receivable function, ensuring all transactions are processed accurately and on time.
+ Post accounts payable transactions into Quick Books and reconcile data within the system to maintain accurate financial records.
+ Prepare and cut checks for approximately 20-30 vendors on a regular basis.
+ Process purchase orders by matching them to invoices and entering the information into Quick Books Online.
+ Handle expense report processing, ensuring proper documentation and coding.
+ Perform accounts receivable functions, including posting payments and maintaining up-to-date customer balances.
+ Create and send invoices for approximately 200 contracts, ensuring accuracy and timely billing.
+ Apply an understanding of journal entries to support accurate posting and general ledger maintenance.
+ Review subcontractor invoices for accuracy and resolve discrepancies by contacting subcontractors regarding billing errors.
+ Set up direct bill accounts with subcontractors and ensure all related information is accurately recorded.
+ Create invoices and purchase requests as needed to support ongoing projects and vendor relationships.
+ File invoices and maintain organized accounting records for easy retrieval and audit readiness.
+ Review the internal accounting database for accuracy and completeness, making updates as needed.
+ Process weekly check runs, coordinating payment schedules and ensuring proper approvals.
+ Pull financial reports within Quick Books Online, including vendor-specific reports, to support decision-making and vendor management.
+ Set up new vendors in the accounting system and maintain up-to-date vendor profiles.
+ Communicate and negotiate with vendors to resolve billing issues, clarify payment terms, and maintain positive working relationships.
+ Navigate online third-party payment processing platforms and use Google Workspace tools to support accounting and administrative tasks.
Essential Skills
+ Experience working in accounting, specifically with accounts payable and accounts receivable responsibilities.
+ At least 1 year of hands-on experience using Quick Books or Quick Books Online.
+ Proficiency in Quick Books, with the ability to work in the system for a significant portion of the day (approximately 75%).
+ Strong Excel skills, including the ability to work with spreadsheets for reconciliation and reporting.
+
Experience with invoice reconciliation and resolving discrepancies.
+ Ability to navigate online third-party platforms for payment processing.
+ Familiarity with Google Workspace tools for communication and documentation.
+ Effective communication skills for interacting with vendors and internal team members.
+ Negotiation skills to address billing issues and vendor concerns.
+ Ability to pull and interpret financial reports within Quick Books Online, including vendor reports.
+ Capability to set up new vendors and maintain accurate vendor records.
+ Attention to detail and strong organizational skills to manage multiple invoices, contracts, and vendor accounts.
Additional
Skills & Qualifications
+ Background as an accounting clerk or accounting assistant supporting AP and AR functions.
+ Experience processing purchase orders and matching them to invoices.
+ Knowledge of journal entries and basic general ledger concepts.
+ Comfort wearing multiple hats and assisting with administrative and logistics tasks as needed.
+ Interest in learning new accounting skills and growing within the role.
+ Ability to work both independently and as part of a small accounting team.
Work Environment
This is an in-office position based in Fairfax, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The Accounting Clerk joins a small,…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×