Manager, Accounts Payable

Salary Range: $80,000.00 To $90,000.00 Annually

Title: Manager, Accounts Payable

Department: Finance & Administration

FLSA Status: Exempt

Level: Manager

Location: Remote (USA)

The starting base pay range for this position is $80,000-$90,000. Individual compensation will be commensurate with candidate's experience. This position is eligible for full benefits, as well as the Manager level annual incentive bonus program.

Summary of Position:

Responsible for managing the organization's Accounts Payable function, including vendor management, invoice processing, payment administration, expense management, balance sheet reconciliations, internal controls, and process improvement. Oversee Accounts Payable Specialist and ensures timely, accurate, and compliant payment of vendor obligations while supporting organizational financial stewardship and operational efficiency.

Major

Duties & Responsibilities:

Accounts Payable Management

• Manage the full accounts payable process to ensure timely and accurate processing of invoices, payments, employee expenses, reimbursements, and corporate card transactions
• Oversee vendor onboarding, maintenance, and documentation (including W-9 collection) to ensure compliance with organizational policies and regulatory requirements
• Administer payment runs across multiple payment methods including ACH, wire transfer, and check
• Review and approve invoice coding, payment batches, employee expense reports, and corporate card transactions
• Monitor accounts payable aging, payment schedules, and cash requirements to support effective cash management
• Serve as the primary point of contact for escalated vendor inquiries, payment issues, and dispute resolution
• Manage annual IRS 1099 reporting and filing process, vendor eligibility validation, and timely of appropriate forms in compliance with IRS requirements
• Develop with Director, Finance a robust KPI Framework on Accounts Payable and deliver timely reporting on metrics (such as invoice processing time, vendor onboarding cycle time, cost per invoice, etc.)
• Responsible for all accounts payable-related balance sheet accounts
• Review journal entries and account reconciliations related to Accounts Payable
• Prepare and review monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related balance sheet accounts
• Support month-end and year-end close activities, including accruals, account analyses, journal entries, and financial reporting
• Prepare operational reports, payment metrics, vendor analyses, and management reporting related to Accounts Payable performance

Expense Management & Systems Administration

• Administer the organization's expense management and AP automation platform (Ramp), including system configuration, approval workflows, user access, and policy administration
• Monitor system performance and identify opportunities to improve automation, efficiency, and data integrity
• Collaborate with Finance, IT, and business stakeholders to support system enhancements and process optimization
• Maintain Accounts Payable policies, procedures, documentation, and user guidance materials

Systems, Controls & Process Improvement

• Implement and maintain controls to ensure accurate and compliant payable records and AP transactional data
• Coordinate system enhancements, monitor integration performance, identify anomalies, and recommend process improvements
• Collaborate with IT and business stakeholders to support system optimization and data integrity initiatives
• Identify opportunities to improve efficiency through automation, reporting enhancements, and process redesign
• Supervise, train, mentor, and develop Accounts Payable Specialist
• Establish performance expectations and monitor departmental productivity, service levels, and quality standards
• Develop cross-training plans and documentation to reduce single points of failure and improve departmental resilience
• Foster a culture of accountability, customer service, continuous improvement, and professional development

Other Duties

• Support audit requests, and special project work, as assigned
• Supports Finance & Administration leadership in cross-functional initiatives
• Contributes to the Finance team’s continuous…