Receptionist, Administrative​/Clerical

Overview

Gross Mendelsohn, one of the Mid-Atlantic’s leading independent CPA and advisory firms, is seeking a polished, dependable, and client-focused Receptionist to join our Fairfax office. This is an important front-office role for someone who enjoys people, takes pride in creating a positive first impression, and understands that small details can make a big difference in the client and employee experience. As the first point of contact for many clients, guests, vendors, and team members, the Receptionist helps set the tone for the office and plays a key role in keeping the daily operations of the Fairfax location running smoothly.

The ideal candidate will be warm, professional, organized, reliable, and willing to pitch in wherever needed. This person should be comfortable managing front desk responsibilities, supporting meetings and office logistics, assisting with client documents, and helping create a welcoming and well-run office environment.

• Reception & Client
  
  Experience:
  
  Welcome clients, guests, vendors, and employees with a friendly, professional, and helpful demeanor.
• Reception & Client
  
  Experience:
  
  Serve as the first point of contact for the Fairfax office and help create a positive, polished impression of the firm.
• Reception & Client
  
  Experience:
  
  Answer, screen, and direct incoming calls in a professional and efficient manner.
• Reception & Client
  
  Experience:
  
  Manage visitor check-ins and notify team members when guests arrive.
• Reception & Client
  
  Experience:
  
  Direct guests to the appropriate meeting rooms, offices, or team members.
• Reception & Client
  
  Experience:
  
  Help ensure clients and visitors feel welcomed, comfortable, and well cared for while in the office.
• Reception & Client
  
  Experience:
  
  Maintain the reception area, lobby, café, conference rooms, and shared spaces so they are neat, organized, stocked, and client-ready.
• Office Coordination & Administrative Support:
  Schedule and maintain conference room reservations.
• Office Coordination & Administrative Support:
  Prepare conference rooms for client meetings, internal meetings, interviews, and firm events.
• Office Coordination & Administrative Support:
  Assist with meeting setup, including refreshments, materials, room organization, and basic technology coordination as needed.
• Office Coordination & Administrative Support:
  Process incoming and outgoing mail on a timely basis.
• Office Coordination & Administrative Support:
  Prepare overnight deliveries, certified mail, courier requests, and other shipping needs.
• Office Coordination & Administrative Support:
  Monitor café, kitchen, office, and general supply levels and assist with replenishment.
• Office Coordination & Administrative Support:
  Help identify facilities-related needs and communicate maintenance or office issues to the Firm Administrator.
• Office Coordination & Administrative Support:
  Provide general administrative support to partners, managers, and team members.
• Office Coordination & Administrative Support:
  Assist with routine office projects that support the Fairfax team and the broader firm.
• Client Document & Busy Season Support:
  Assist with scanning, assembling, organizing, and distributing tax returns and other client documents.
• Client Document & Busy Season Support:
  Proofread and format financial statements, correspondence, and other documents as requested.
• Client Document & Busy Season Support:
  Help maintain accuracy, consistency, and professionalism in client-facing documents.
• Client Document & Busy Season Support:
  Assist with billing support and other administrative projects as needed.
• Client Document & Busy Season Support:
  Support increased administrative needs during tax season and other peak periods.
• Client Document & Busy Season Support:
  Demonstrate flexibility to work overtime during busy periods when business needs require.
• Client Document & Busy Season Support:
  Perform additional duties as assigned.

• High school diploma or equivalent required.
• 1–2 years of experience in a receptionist, administrative, front desk, customer service, or office support role.
• Prior experience in a professional services, accounting, law, financial services, or similar business environment…